Regional Parks Foundation Development Coordinator Oakland, CA · Full time Company website

Apply for Development Coordinator

The Regional Parks Foundation builds strong community support for East Bay Regional Parks for the enjoyment of all, forever. We fund projects and acquisitions that enhance the visitor experience, support programs that increase equitable access, invest in stewardship initiatives that protect natural resources, and catalyze innovative pilots that test new approaches to serving our communities. In doing so, we help ensure the District can deliver on its mission while building a broad base of community support and engagement. RPF recently launched a 5-year strategic plan that positions the organization for growth in order to expand our reach and impact across the East Bay. The East Bay Regional Parks are the largest regional park system in the country: 73 parks spanning more than 126,000 acres, 1330 miles of trails, and 55 miles of shoreline, offering countless opportunities for recreation, education, conservation, and connection to nature. For over 56 years, the Regional Parks Foundation has served as the philanthropic arm of the East Bay Regional Park District, raising funds to enhance and expand these beloved public spaces.

Reports to: Director of Advancement  

Supervisees: None  

Classification: Full-time, Non-Exempt  

Compensation Range: $36.06-$40.86/hour

WHO YOU ARE

You are a nature-loving self-starter who takes initiative, with an eye for detail that keeps donor records clean and accurate. You communicate warmly and professionally, whether drafting a gift acknowledgement or fielding a donor's question. You are energized by joining a small team in an entrepreneurial environment, ready to build systems from the ground up, all in service of our East Bay Regional Parks.

 

RESPONSIBILITIES  

Donor Relations & Stewardship 

• Serve as the primary point of contact for donor inquiries and provide responsive, professional donor service
• Process and acknowledge gifts, coordinate pledge fulfillment, and ensure timely, personalized donor communications
• Coordinate donor stewardship activities, including recognition programs, mailings, cultivation efforts, and appreciation events
• Prepare donor correspondence and other stewardship materials
• Collaborate with East Bay Regional Park District counterparts to ensure a seamless donor experience

Database Management & Gift Processing 

• Manage the donor database (CRM), ensuring accurate gift processing, data integrity, and complete donor records
• Generate reports to support fundraising operations and decision-making
• Track donor interactions and engagement, conduct regular data audits, and maintain accurate documentation
• Reconcile gift records with finance staff and support compliance with applicable policies and reporting requirements

Annual Fund & Membership Support 

• Coordinate annual fund and membership activities, including direct mail, email, online giving, renewals, and donor communications.
• Monitor campaign performance and track key metrics
• Support donor acquisition, retention, and peer-to-peer fundraising initiatives
• Maintain online giving platforms and donation pages

Major Gifts & Campaign Support 

• Conduct prospect research and prepare briefing materials for donor meetings and solicitations
• Maintain major gift prospect records, pipeline reports, and campaign tracking
• Coordinate logistics for donor visits, meetings, and cultivation activities
• Support capital campaign planning, tracking, and reporting as needed

Development Operations & Administration 

• Coordinate day-to-day development operations, including calendars, files, meeting support, budgets, vendors, and department supplies
• Support Board Development Committee meetings by preparing agendas, materials, and minutes
• Assist with compliance matters to ensure the Foundation remains in good standing
• Support the Executive Director and Director of Advancement on special projects as needed

Communications & Marketing Support 

• Coordinate with communications functions to develop donor-facing materials 
• Assist with creation of annual reports, impact reports, and case statements 
• Support development of campaign materials and collateral 

 

MINIMUM QUALIFICATIONS 

Required Experience 

• Three (3) or more years of experience in nonprofit development, donor relations, office administration, or related field 
• Experience with database management and process improvement 
• Customer service or client relations experience 

 

Preferred Experience 

• Experience with Blackbaud Raiser’s Edge and NXT
• Previous nonprofit development or fundraising experience 
• Event coordination experience 

 

Education 

Bachelor's degree preferred 

High school diploma or equivalent required 

 

License/Certification 

Valid California Driver's License 

 

KNOWLEDGE, SKILLS & ABILITIES 

 

Knowledge Of: 

• Basic fundraising principles and donor relations best practices 
• Database management and CRM systems 
• Gift processing and acknowledgment procedures 
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 
• Online giving platforms and digital fundraising tools 
• Customer service principles 
• Basic project management 
•  

Ability To: 

• Maintain high attention to detail and accuracy 
• Organize and prioritize multiple tasks and deadlines 
• Communicate professionally and warmly with donors and stakeholders 
• Work independently and as part of a team 
• Maintain confidentiality and handle sensitive information appropriately 
• Learn new systems and technologies quickly 
• Write clearly and proofread carefully 
• Provide excellent customer service 
• Exercise sound judgment and problem-solving skills 
• Adapt to changing priorities in a dynamic environment 
• Work with diverse individuals and groups 

 

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

• Hybrid work environment - will work remotely with regular presence in EBRPD offices (Oakland and Pleasanton) and park sites
• Standard business hours (Monday-Friday, 9am-5pm) with flexibility for occasional evening or weekend events
• Primarily office-based computer work with ability to sit for extended periods
• Occasional light lifting and carrying (up to 25 pounds) for event setup and office needs
• Local travel within the Bay Area for meetings, events, and park site visits

 

TO APPLY

Please submit your resume/cover letter through our online application portal.

Applications will be reviewed on a rolling basis until the position is filled. Priority consideration given to applications received by August 7, 2026.

The Regional Parks Foundation is an equal opportunity employer committed to building a diverse and inclusive team. We encourage applications from candidates of all backgrounds. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, and/or any other protected classes.