Premium Property Management & Development, Inc.
Controller – Property Management Accounting
Berkeley, CA
·
Full time
Company website
Premium Properties & Development is seeking an experienced Controller to lead our Property Management Accounting Department. This role is responsible for overseeing all accounting operations, ensuring full compliance with California DRE trust accounting requirements, and maintaining accurate, audit-ready financial records across a multi-property portfolio. The Controller will manage the accounting team, enforce internal controls, identify and resolve discrepancies, and serve as the primary authority on trust accounting, reconciliations, and financial integrity. This is a senior, hands-on leadership role with full ownership of the accounting function.
About Premium Property Management & Development, Inc.
Premium Properties was founded in 2002 and is a full-service property management and real estate investment company, specializing in property management, leasing, real estate brokerage, investments, and development of residential and commercial properties. We currently manage approximately 650 units, and over 60 buildings in the Berkeley/Oakland/Albany areas. Our properties are mostly high-end market-rate apartments, but we also have several office buildings. Our mission is to always provide premium service to our residents and tenants and take pride in our responsibility to give everyone a safe place to live and work. Each member of our staff plays an integral role in fulfilling this goal. Our office is located on Telegraph Avenue near Ashby, about a mile away from UC Berkeley and near BART and Bus lines.
Description
Key Responsibilities
Department Leadership
- Lead and oversee the Property Management Accounting department
- Establish, enforce, and continuously improve accounting policies, procedures, and internal controls
- Review and approve departmental work product for accuracy and compliance
- Train, mentor, and manage accounting staff
- Serve as the primary accounting authority and escalation point
- Partner with Senior Management on financial operations and improvements
Trust Accounting & CA DRE Compliance
- Ensure full compliance with California DRE trust accounting laws and regulations
- Oversee proper handling, segregation, and reconciliation of trust funds
- Maintain accurate accounting for security deposits and other trust liabilities
- Prepare for and support DRE audits, CPA audits, and internal reviews
- Proactively identify compliance risks and implement corrective actions
Auditing & Reconciliations
- Oversee and review:
- Trust and operating bank reconciliations
- Tenant and owner ledger reconciliations
- Security deposit reconciliations
- Balance sheet account reconciliations
- Analyze AR aging and open balances and ensure timely resolution
- Identify discrepancies, determine root causes, and ensure corrections are completed
- Maintain audit-ready records at all times
Accounts Receivable Oversight
- Oversee rent posting, tenant billings, and daily deposits to appropriate trust accounts
- Ensure timely issuance of rent notices, late fees, and delinquency communications
- Review monthly rent increases for accuracy
- Oversee CAM billing and reconciliations
- Ensure tenant ledger adjustments are accurate and documented
Accounts Payable & Vendor Oversight
- Oversee accounts payable processing using AvidXchange and Rent Manager
- Ensure vendor invoices are properly coded and approved
- Review and approve weekly check runs
- Oversee credit card reconciliations and expense allocations
- Resolve escalated vendor discrepancies
- Ensure vendor compliance and annual 1099 reporting
General Accounting & Reporting
- Review and approve journal entries
- Oversee monthly mortgage payments and reconciliations
- Manage monthly close and reporting timelines
- Maintain organized financial records and documentation
- Lead special projects and accounting process improvements as needed
Salary
$120,000 - $150,000 per year