YONERGY, LLC Office Administrator Remote · Full time

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Company Overview YONERGY LLC is a specialized consulting and professional services firm providing energy, resource efficiency, technical, and administrative support to federal agencies. YONERGY has delivered reliable, solutions-oriented services designed to help federal organizations improve operational efficiency, manage resources effectively, maintain compliance, and achieve organizational goals. As a Small Disadvantaged, Minority-Owned Business, YONERGY combines technical expertise, experienced professionals, and a strong understanding of federal requirements to deliver practical, cost-effective solutions. Our team supports a wide range of federal programs and operations through data management, technical analysis, program support, compliance assistance, and operational services. YONERGY leverages industry-standard tools, data analytics, reporting platforms, and proven management practices to transform complex information into clear, actionable insights that support informed decision-making and improved performance. At YONERGY, we believe in being more than a service provider—we strive to be a trusted federal partner. We deliver high-quality, responsive, dependable support that helps federal agencies improve efficiency, reduce costs, strengthen operational capabilities, and accomplish their missions.

Office Administrator

Position Overview

We are seeking a highly organized, professional, and dependable Office Administrator to support our day-to-day business operations in Northern Virginia. The Office Administrator will provide administrative and operational support to management and staff while helping maintain an organized, efficient, and professional office environment.

The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities

• Manage daily office and administrative operations.
• Provide administrative support to company management and staff.
• Manage incoming and outgoing emails, telephone calls, correspondence, and general communications.
• Prepare, format, proofread, and maintain business documents, reports, letters, spreadsheets, and presentations.
• Maintain accurate electronic and physical filing systems and business records.
• Coordinate meetings, appointments, calendars, conference calls, and office activities.
• Assist with preparation and organization of contracts, invoices, reports, and supporting documentation.
• Communicate professionally with clients, vendors, employees, and other external contacts.
• Assist with purchasing office supplies, equipment, deliveries, and vendor coordination.
• Track administrative deadlines and follow up on outstanding items.
• Assist management with research, data collection, reports, and special projects.
• Support employee onboarding and general personnel administration.
• Assist with travel arrangements and business logistics as needed.
• Maintain confidentiality of company, employee, financial, and business information.
• Perform data entry and maintain accurate databases and administrative records.
• Assist with improving office organization, procedures, and administrative processes.
• Perform other administrative duties and special projects as assigned.

Qualifications

• Bachelor's degree preferred.
• 3+ years of administrative, office management, or related experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities independently.
• Professional and courteous demeanor when interacting with clients, vendors, and employees.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience with Microsoft Teams, SharePoint, Adobe Acrobat, or similar business applications is a plus.
• Strong problem-solving skills and ability to work independently.
• Dependable, professional, and team-oriented.

Work Environment

This is an in-office position in Northern Virginia. The position requires regular interaction with management, employees, clients, vendors, and other business contacts.

Compensation & Benefits

• Salary: $30,000 – $36,000 annually, depending on qualifications and experience.
• Full-time position.
• Professional and collaborative work environment.
• Opportunities for professional growth and increased responsibilities.

Equal Opportunity

We are an equal opportunity employer and consider qualified applicants without regard to legally protected characteristics.