X-Therma Inc. Executive Assistant Richmond, CA · Full time

Executive Assistant


X-Therma, a venture backed biotech company pioneers ground-breaking cold chain technology via a convergent biopreservation platform, to advance Regenerative Medicine and make available safe and on-demand organs, engineered tissues, and cell & gene therapies to patients in need with a total addressable market of over $10B. X-Therma collaborates with renowned research institutions such as Lawrence Berkeley National Laboratory and Johns Hopkins University and is supported with significant funding from the US Department of Defense, National Science Foundation, California Institute of Regenerative Medicine, etc.

X-Therma has made a quantum leap in demonstrating significant extension of organ shelf-life from a few hours to a few days in collaboration with a World leading surgical team. This is a paradigm shift that could make worldwide organ sharing possible and eliminate organ discard. We are generating revenue in the Cell & Gene Therapy field and are currently experiencing exponential growth of commercial partnerships with the top CGT developers. Immediately, the technology could resolve current bottlenecks in Regenerative Medicine biomanufacturing and processing (TAM $8.8B) and allow “off-the-shelf" living medicines in this hyper-growth space.

Recently, our technology was designated as a Breakthrough Device by the FDA.

Joining Team Excellence

With respect for life, we have a bold vision to create something great that has never been done before: We are wary of what could go wrong, but obsessed with what can go right. We are mission-driven, intellectually honest and relentless learners, ambitious, courageous, and extraordinarily persistent. “Giving up” does not exist in our vocabulary. We respect and support each other to get better every day and make the world a better place. We are in the SF East Bay near Berkeley, not only known for its beautiful scenery and comfortable weather all year round, but also you can truly embrace the breath of innovations and dream building spirit of San Francisco’s Biobay.

Check Out The Team You Will Work With


What’s in it for you?

You will have a great opportunity to contribute to groundbreaking, life-saving products and gain direct experience in start-up management and workflow at all levels. This role will directly support the workflow of the CEO and management team. This role demands a highly goal-driven approach and the ability to focus on time-sensitive objectives within the most urgent priorities. Important for this role is the ability to proactively assess and adjust to the administrative needs of the management staff. The individual must have excellent interpersonal skills to excel in our rapidly evolving environment. Excellent writing skills are a requirement.

Highly interested applicants are encouraged to submit a specific cover letter with your resume.

What You Will Do?

You will have experience and desire to

  • Manage information flow in an immediate and accurate manner
  • Manage executives’ calendars and set up meetings as soon as requested
  • Act as the point of contact among executives, employees, clients and other external partners
  • Make travel and accommodation arrangements
  • Rack daily expenses and reimbursements and prepare weekly, monthly or quarterly reports
  • Act as an office manager by keeping up with office supply inventory, including snacks, and other office cleanliness at the highest level, always ready for unannounced partner visits
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Handle arrangements for meetings, including preparation of conference rooms, meeting materials, and supplies. Capture and follow through on action items
  • Develop agendas for each meeting, summarize backgrounds of those attending
  • Take minutes during meetings and follow-up with highly organized summaries
  • Build and manage certain internal databases of information
  • Screen and direct emails/phone calls and distribute correspondence
  • Drafting emails on behalf of the executive team
  • Pay bills, scan and send documents, and other administrative tasks
  • Conceive of and organize monthly happy hours, holiday parties, purchase, and arrange items
  • Take responsibility for monitoring employee birthdays, yearly anniversaries, etc.
  • Ready and willing to take on any project or task to aid the CEO’s or the team's productivity
  • Ready and willing to assist executives in personal life, including driving to appointments, occasional shopping, setting and providing reminders, etc.


The following qualifications will help an individual excel in this role:

  • Prior experience in a related role, such as administration, operations, finance, or similar area
  • B.S. in a STEM-related field is a big plus
  • Must thrive in an early-stage environment with a proactive attitude; no task is too big or too small for you
  • Must be able to read the needs of your executive and perform tasks proactively
  • Must be technologically savvy using Microsoft products
  • Strong process and detail orientation
  • Flexible mindset able to solve and anticipate problems
  • Strategic planning skills for management of long-chain communications
  • A strong work ethic to deliver results within timeline
  • Strong analytical and problem-solving skills, organization skills, and attention to details
  • Must be able to work in an office setting without prohibitive limitations and internally audit laboratories
  • Being bilingual in Mandarin is a huge plus

Position is eligible for option awards and benefits including medical, dental and vision insurance, 401(k) participation, vacation, and paid holidays.

On-site position.

Our Package Includes

  • Competitive base salary
  • Health, vision, and dental benefits, with high family coverage
  • 401(k) savings plan
  • Employee Stock Option Plan
  • 5-Day marriage leave policy
  • Safe work environment for COVID response and high-quality PPEs.
  • And more!

X-Therma is an Equal Opportunity Employer. X-Therma does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.