Responsibilities:
ideas
This position is a mixture of two main position and filling in for a third as needed:
1) Supporting general office needs primarily at the Boulder, but also Denver locations
- Keep office supplies stocked and organized.
- Manage office facilities and supplies, which might moving items around the office, tidying up, plant care, refilling printer paper, etc
- Organize and create projects, gatherings, or tasks for Director and leadership
- Support organization of social media to keep up to date with changes in mental health environment
- Track call correspondence via paperwork, mail, and emails
2) Administrative assistant support for the leadership and director of Whole Connection
- Support in organizing the hiring of interns and employees.
- Reminding and updating staff on changes as necessary
- Assist the Director in daily and monthly projects by getting information, collecting data, reaching out to outside resources
- Answer and respond to emails
- Become primary/secondary point of contact for internal and external inquiries
- Support payroll as needed
- Support and implement EHR internal Audits
3) Lastly, as needed, back up and support the Client Specialist and Intake Support via phone/email reception work
- Assist clients with checking in for their appointments.
- Answer incoming phone calls and direct them to the appropriate staff member.
- Answer and direct phone calls in a professional and courteous manner
- Provide administrative support to therapists and other staff members, such as supporting with collection, scanning and uploading documents, calling clients around no-showsÂ
Qualifications:
- Excellent communication with clients and other advisors/staff; outgoing, personable, and friendly
- Excellent attention to details
- Strong organizational and time management skills.
- Strong problem solving skills
- Ability to multi-task and be comfortable with several different tasks
- Proficient in Google Workspace and Zoom Phone systems.
- Excellent communication and interpersonal skills
- Strong problem solving skills
- Familiarity with and experience using social media
- Previous experience with Electronic Health Record systems
- Bilingual in Spanish (preferred)
- High school diploma or equivalent.
- 1-2 years of experience in an office setting.
Benefits:
- Generous PTO plan
- 401K with employer match
- Health Insurance
- Supportive and diverse team dedicated to helping others