WELLBEINGS Development Coordinator New York, NY · Full time Company website

WELL/BEINGS seeks a highly organized, dynamic, detail-oriented, efficient, and dedicated development professional to join our small team. The Development Coordinator reports to the Chief Development Officer (CDO) and supports the organization's fundraising activities. This person will collaborate with the Chief Marketing Officer (CMO) and the Director of Operations & Programs (DOP). This role will also be one of the points of contact for large events, or travel, acting alongside the relevant agencies or planners to bring everything together. While the role will predominantly be 40 hours per week, there may be some weeks requiring awareness of your phone after hours or on weekends in case of emergencies. Additionally, longer hours will be needed during events or high travel (approx. 8-10 weeks a year).

Description

DEVELOPMENT COORDINATOR


In 2018, WELL/BEINGS was founded on the belief that environmental issues have ripple effects and consequences that necessitate holistic solutions for resolution.


We provide holistic solutions with partners at the intersection of underserved issues that impact Animals, People, and the Planet. We build fit-for-purpose programs to spotlight critical areas, provide humane education, evolve strategies to avoid stagnation, and help our partners to scale the most promising solutions.


About the Role

 

WELL/BEINGS seeks a highly organized, dynamic, detail-oriented, efficient, and dedicated development professional to join our small team. The Development Coordinator reports to the Chief Development Officer (CDO) and supports the organization's fundraising activities. This person will collaborate with the Chief Marketing Officer (CMO) and the Director of Operations & Programs (DOP). This role will also be one of the points of contact for large events, or travel, acting alongside the relevant agencies or planners to bring everything together. While the role will predominantly be 40 hours per week, there may be some weeks requiring awareness of your phone after hours or on weekends in case of emergencies. Additionally, longer hours will be needed during events or high travel (approx. 8-10 weeks a year).

 

Department:                 Development

Employment Status:   Full Time; Salaried, Exempt

Location:                     Hybrid, expected to be in the office 1-2 days a week (New York City)


Key Responsibilities

 

Development Administration

●    Development Calendar: keep track of proposal and reporting deadlines, special events, appeals and solicitations, board and committee meetings

●    Development CRM System (Bloomerang):

○    ensure all solicitations, donations, contact information, move management tracking, and communications are logged consistently and promptly

○    maintain data integrity

●    Gift Processing: send acknowledgment letters, prepare donation reports, reconcile donations with the DOP, follow up on pledges, and open invoices

●    File Maintenance: organize all development documents in the WELL/BEINGS drive

●    Foundational Giving:

○    assist the CDO with compiling requested materials, including accurate attendance data, and documentation for each grant application and report

○    coordinate with DOP to provide the appropriate financials for each institutional application for funding

 

Individual Giving and Events

●    Research: build profiles of giving history, capacity, and engagements

●    Donor services: serve as a point of contact for donors and prospects

●    Annual Campaigns and Appeals: coordinate preparations for campaigns and appeals including mailings, replies, and reports with the CMO

●    Annual Gala: support the CDO in all aspects of corporate, foundational, and auction partnerships for the organization’s annual major fundraising event

●    Cultivation events: support the CDO (and work with CMO & DOP) in planning and executing smaller cultivation and fundraising events such as screenings, members-only cocktail events, and dinners; including invitations, managing RSVPs, and logistics

 

Qualifications


A Bachelor’s degree and minimum 3 years of experience in a non-profit, fundraising, event planning, corporate partnerships, or equivalent role. The candidate should be based in the New York City Metropolitan Area, comfortable working in a virtual/hybrid office environment, and available for in-person meetings. Some in-person/remote evenings and weekends are required. Candidates should be comfortable working on donor management databases, Google Cloud services, and virtually on Zoom and Slack.

 

The ideal candidate should possess the following strengths:

●    Adaptability, flexibility, creativity, and a collaborative spirit

●    Ability to prioritize and manage multiple tasks simultaneously

●    Successfully work independently and in a team environment 

●    Superb verbal and written communication skills

●    Maintains a high level of confidentiality and discretion

●    Excels in donor stewardship

●    Experience with Bloomerang or an equivalent CRM

●    Proficient with Zoom, Slack, Google Suite, Canva, and Microsoft Office

●    Strategic, creative, progressive thinker

●    Thrives in an entrepreneurial, fast-paced environment with the ability to be adaptive

 

Benefits

 

●    Compensation: $55,000.00-$65,000.00 per year & eligible to participate in a bonus pool after the first year of employment

●    Health Care options include medical, visual, dental

●    401(k) Plan

●    Pre-tax commuting allowance program

●    Time off Policies:

○    Paid Time Off            15 Days annually accrued / 10 Days max carry over

○    Sick Days                   2 Days per month

○    Floating Holidays       2 Days annually accrued

○    Bereavement Policy  5 Days annually 


Salary

$55,000 - $65,000 per year