Waypoint United Methodist Church Director of Administration Waynesville, MO · Part time Company website

Apply for Director of Administration

HOURS: 16-18 hours/week, Mon-Thur (Sunday mornings preferred but negotiable)

ESSENTIAL FUNCTIONS

The responsibilities of the Director of Administration include, but are not limited to:

Administration

• Manage daily church office operations, ensuring a well-organized, well-supplied, and supportive work environment.
• Oversee church management software and related systems, providing basic IT support to staff.
• Handle phone calls, emails, mail, filing, and administrative support for pastors and staff.
• Implement and uphold church policies, procedures, and operational guidelines.
• Coordinate service contracts (e.g., food, janitorial, copier, HR).
• Order office and cleaning supplies with proper approvals.
• Assist the Lead Pastor with Governing Board-related tasks as requested.
• Support the Lead Pastor with annual reporting as requested.
• Attend applicable meetings as outlined by the Lead Pastor.

Financial Management

• Support the Lead Pastor with budget planning, implementation, and monitoring.
• Ensure financial practices align with proper standards and tax compliance.
• Oversee financial systems, ledgers, and the chart of accounts.
• Process payables accurately and on time, including reimbursements and apportionments.
• Ensure vendor W-9s and Certificates of Insurance are on file before issuing payments.
• Reconcile bank accounts and track all funds, including designated gifts.
• Maintain healthy cash flow, monitor bank balances, and plan for major expenses.
• Submit weekly payables for approval and recommend fund transfers as needed.
• Manage bank signature cards and serve as liaison for banking matters.
• Encourage financial stewardship and a culture of generosity.

Human Resource Administration

• Serve as the HR lead in collaboration with the Lead Pastor.
• Ensure compliance with labor laws, OSHA, and organizational policies.
• Maintain complete and current personnel records, including onboarding, exits, and legal documentation.
• Process payroll, track hours/PTO, and implement approved pay changes.
• Keep job descriptions and employee handbooks up to date.
• Support hiring, onboarding, and training processes.
• Verify staff certifications and credentials are current.
• Ensure all staff and volunteers complete Safe Gatherings training and background checks.

Facilities Management

• Serve as the primary contact for all facility and project management needs.
• Coordinate timely repairs, maintenance, and annual inspections (e.g., fire, backflow).
• Oversee volunteer teams to ensure proper upkeep of buildings and grounds.
• Ensure contractor agreements are approved and COIs are on file before work begins.
• Manage facility-use requests and key distribution logs.
• Oversee the use of church property and equipment.

QUALIFICATIONS

To fulfill the expectations of the role, the Director of Administration should demonstrate the following: 

EDUCATION & EXPERIENCE

• Bachelor’s degree or equivalent experience
• Proven experience utilizing administrative and organizational skills
• Experience in a church ministry setting is highly desired
• Understanding of HR management principles and applicable labor laws
• Basic knowledge of finance and accounting principles

SKILLS & ATTRIBUTES

• Strong interpersonal, communication, organizational, and active listening skills
• Ability to work collaboratively, give and receive feedback, and lead with integrity
• Capable of independent decision-making, problem-solving, and anticipating needs
• Detail-oriented, self-motivated, and committed to continuous learning
• Culturally sensitive with a commitment to diversity, equity, and inclusion
• Willingness to develop or apply supervisory and leadership skills
• Maintains confidentiality and demonstrates ethical, accountable behavior

PERSONAL CHARACTERISTICS + OTHER REQUIREMENTS

• Displays optimism, respect, flexibility, and patience
• Creates a trusting, supportive environment through clear, direct communication
• Committed to confidentiality, integrity, and biblical stewardship
• Passionate about supporting the mission of “leading people to love and live like Jesus.”
• Uphold and embody Waypoint’s core values.
• Adheres to church policies, The Book of Discipline, and completes all required trainings (i.e., Safe Gatherings, Implicit Bias)
• Pursues ongoing personal and professional growth

PROJECTED HIRING SCHEDULE

Post Date: April 21

Interviews: May 12-16, June 2-5

Start Range State: June 2-9