W.Bradford Office Manager Cincinnati, OH · Part time

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About W.Bradford

Based in Cincinnati, W.Bradford is a global full-service marketing collective that elevates brands through sophisticated branding, content marketing, video, social media and website management strategies. Since its founding in 2017, the agency has continued to expand its client roster, execution team and geographic footprint. W.Bradford equips brands with award-winning work product and results by calling upon only the best marketing professionals in the business.

The work environment at W.Bradford requires team members with an affinity for a fast-paced business environment, an autonomous work structure, fresh daily creative challenges, an entrepreneurial spirit, critical thinking, and producing work that consistently wows clients. 

Job Responsibilities

• Serve as the point person for office manager duties including:
• Maintenance
• Mailing
• Supplies
• Equipment
• Bills
• Errands
• Shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all billings are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Directly assist in daily executive tasks for the CEO and executive staff
• Address employee queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Job Requirements

• Creative experience/agency background a major plus
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling and internal communications tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School, Associate's, or Bachelor's (preferred) degree; additional qualification as an Administrative assistant will be a plus