Veteran Enhanced Technology Solutions (EA) Executive Assistant Remote · Full time Company website

The Executive Assistant will provide high-level administrative support to the Principal/Managing Director. The role includes calendar management, coordinating schedules, inbox management and organization, implementation and maintaining a folder system, adding client notes and status updates into a CRM system, arranging travel, coordinating events, and performing ad hoc tasks as assigned. The ideal candidate will be diligent, proactive, and highly detail oriented. A strong proficiency with MS Office is required and Salesforce familiarity would be a preferred bonus.

Description

In this role, your responsibilities will include (but are not limited to):


Calendar Management:

  • Schedule and manage appointments, meetings, and events.
  • Coordinate schedules across different time zones.
  • Proactively address and independently resolve scheduling conflicts.

Email and Inbox Management:

  • Organize and maintain the executive’s inbox.
  • Draft, review, and send communications on behalf of the executive.
  • Implement and manage a folder system to ensure emails are categorized and easily accessible.
  • Regularly update and maintain the folder system.

Client Notes and CRM Management:

  • Add client notes and status updates into Salesforce.com or other CRM systems.
  • Ensure all client information is accurate and up-to-date.
  • Generate and distribute client-related reports as needed.

Travel Coordination:

  • Arrange domestic and international travel, including flights, accommodations, and ground transportation.
  • Prepare travel itineraries and ensure all travel documents are in order.
  • Address any travel-related issues promptly.

Event Coordination:

  • Plan and coordinate events, including meetings, conferences, and virtual events.
  • Manage event logistics, including venue booking, catering, and equipment setup.
  • Virtually attend events and meetings to take notes and record key action items.

Meeting Support:

  • Attend department meetings virtually to take notes.
  • Record and distribute minutes of meetings.
  • Manage tracking of follow-up on key action items and tasks to ensure completion.

Ad Hoc Tasks:

  • Serve as a key liaison between the executive and applicable colleagues/clients.
  • Creation of presentations, reports, etc for internal and external distribution.
  • Prepare, reconcile and submit expense reports as needed.
  • Perform various administrative tasks as assigned by the Principal/Managing Director.
  • Provide support on special projects and initiatives.

 

Required Skills and Qualifications:

  • Bachelor’s degree preferred but not required.
  • Minimum of 3-5 years of experience as an executive assistant or in a similar role.
  • Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
  • Familiarity with Salesforce.com is a strong advantage.
  • Must be located in the US, PST time zone only

 

Key Competencies:

  • Exceptional organizational and time-management skills with a proven track record of multi-tasking.
  • Strong written and verbal communication skills.
  • Ability to work independently and prioritize competing requests simultaneously.
  • High level of discretion and confidentiality.
  • Detail-oriented and proactive approach to tasks.

 

About You:

  • Diligent and proactive.
  • Professional and personable demeanor.
  • Clear communicator with a love for problem solving.
  • Ability to work effectively in a remote environment with periodic in-office attendance (25% in office attendance required).
  • Flexibility to attend virtual meetings and events as needed.



Your employment with VETS will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. As an employee of VETS, you are eligible for our benefits program which include the following:

  • Unlimited PTO
  • Paid Holidays
  • Medical, Dental, and Vision
  • Health Stipend if Heath Benefits Declined
  • 401k Upon 1 Year of Employment
  • Company Bonus Program - Each active, full-time*, non-commissioned employee hired prior to October 1st each calendar year is eligible to participate in the bonus program.  




Transition People | Transform the World

VeteranETS.com | [email protected] | 4926 43rd St. Suite 150, McClellan, CA 95652

Salary

$65,000 - $70,000 per year