Verticon Construction is a commercial general contractor serving the Treasure Valley and surrounding areas. We specialize in multifamily, self-storage, ground up commercial, tenant improvements, industrial, and pre-engineered metal building (PEMB) projects.
As a growing company, we value initiative, accountability, and a team-first mentality. Every member of our team has the opportunity to make a meaningful impact while building a rewarding career in commercial construction.
While we're primarily looking for someone to join our team full-time, we're flexible and open to discussing a part-time arrangement for the right person.
Position Summary
The Project Coordinator / Assistant Estimator supports both our preconstruction and project management teams by helping keep projects organized from bid through closeout.
This role is ideal for someone who wants hands-on experience in estimating, project management, contract administration, procurement, and construction operations. Every day is different; you may be assisting with bid preparation one day and coordinating project documentation or subcontract execution the next.
This is an excellent opportunity for someone looking to grow into a Project Manager, Estimator, or Preconstruction professional while gaining exposure to every phase of commercial construction.
Key Responsibilities
Estimating & Preconstruction
- Assist in preparing conceptual budgets and detailed cost estimates.
- Prepare and distribute bid packages to subcontractors and suppliers.
- Solicit, collect, organize, and compare subcontractor and vendor proposals.
- Review subcontractor bids for completeness, accuracy, and compliance with project requirements.
- Compare bids and identify scope gaps, exclusions, overlaps, and inconsistencies.
- Follow up with subcontractors to ensure adequate scope coverage and competitive pricing.
- Assist in leveling bids and preparing bid comparison spreadsheets.
- Review plans, specifications, addenda, and bulletins for scope changes.
- Maintain bid logs, estimating files, and subcontractor databases.
- Assist with budgeting and value engineering efforts.
- Assist in developing project budgets, estimate summaries, and owner proposals.
- Maintain organized estimating files, historical cost data, subcontractor databases, and bid documentation.
- Support preconstruction schedules and milestone tracking.
Project Coordination
- Assist with subcontractor buyout and scope review.
- Coordinate project handoffs from estimating to operations.
- Draft subcontract agreements, purchase orders, and scope exhibits.
- Track subcontract execution, insurance certificates, bonds, and compliance documentation.
- Support project startup and kickoff activities, including preparing project binders, safety manuals, SWPPP documentation, contact lists, and other project startup requirements.
- Assemble and maintain project-specific safety documentation, emergency contact information, and required compliance records.
- Assist with project setup in Procore, including directory, commitments, project folders, document control, and workflow configuration.
- Coordinate procurement of long lead-materials and maintain procurement logs
- Manage project documentation, including:
- Meeting minutes
- Project correspondence
- Drawing revisions
- Assist with RFIs
- Assist with Submittals
- ASIs
- Coordinate document control through Procore and internal filing systems.
- Assist with subcontractor change orders and pricing requests.
- Assist with the preparation of owner pay applications, review subcontractor applications for payment, verify required supporting documentation, track lien waivers and compliance items, and coordinate timely invoice processing.
- Compile project closeout documents, warranties, O&M manuals, and as-built documentation.
Team Support
- Attend project meetings and distribute meeting minutes.
- Help maintain organized project files and documentation.
- Provide administrative support to the construction team as needed.
- Assist with additional duties that contribute to successful project delivery.
Qualifications
Required
- 1–3 years of experience in commercial construction, estimating, project coordination, or construction administration preferred (entry-level candidates with the right attitude are encouraged to apply).
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Effective communication skills for coordinating between teams and managing multiple priorities efficiently.
- Strong time management skills with the ability to balance multiple projects in a fast-paced environment.
- Detail Oriented
- Ability to prioritize work independently while meeting deadlines.
- Proficiency in Microsoft Office, including Excel, Outlook, and Word.
- Valid driver's license.
Preferred
- Experience with Procore, Bluebeam, or similar construction software.
- Experience reading construction drawings and specifications.
- Familiarity with subcontract administration, RFIs, submittals, change orders, and project documentation.
- Familiarity with AIA or ConsensusDocs contracts.
Benefits
- 401(k)
- 401(k) matching
- Medical insurance
- Flex time off
- In person
Work Location