VenturePR Executive Assistant Remote · Part time

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About VenturePR VenturePR is a high-impact public relations firm dedicated to elevating innovative brands through strategic storytelling, media excellence, and measurable results. We partner closely with clients across emerging industries—helping them shape narratives, secure meaningful coverage, and build long-term credibility. Why Join Us At VenturePR, you’re not just filling a role—you’re joining a team that values creativity, ownership, and growth. We operate with a startup mindset: fast-moving, collaborative, and always evolving. You’ll have the opportunity to work directly with leadership, influence internal processes, and make a real impact both inside the company and across the clients we support. We encourage smart ideas, reward initiative, and embrace new tools and technologies that make our work better. If you’re looking for a dynamic environment where your contributions matter and your professional development is prioritized, VenturePR is the place to grow.

About the Role

VPR is seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO.

This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and enjoys streamlining operations through organization, technology, and smart systems.

The ideal candidate has a strong foundation in executive support such as calendar management, inbox coordination, research, and light outreach - while also bringing additional value through bookkeeping or expense management experience, strong writing ability, and familiarity with AI or automation tools.

Key Responsibilities

Executive Support

• Manage complex calendars, schedule meetings, and coordinate logistics
• Monitor, organize, and draft responses for executive email inboxes
• Assist with communications, drafting messages, and preparing documents
• Conduct research to support strategic decisions and key projects
• Handle travel planning, booking, and detailed itinerary preparation
• Support light outreach, follow-up communication, and information gathering

Operations & Administrative Support

• Oversee expense tracking, invoice preparation, and basic bookkeeping tasks
• Process reimbursements and manage receipts/files in organized systems
• Maintain documentation, templates, and internal operational workflows
• Prepare meeting agendas, summaries, and action items
• Assist with project coordination and internal task assignments

Technology & Automation

• Use AI and automation tools to streamline workflows (e.g., drafting, summarizing, organizing data, and task automation)
• Maintain and improve digital organization systems (Google Workspace, project tools, etc.)
• Identify opportunities to optimize processes with technology

Qualifications

• 3–5+ years of experience as an Executive Assistant or similar role
• Strong writing and communication skills
• Excellent organization, attention to detail, and time management
• Experience with invoicing, bookkeeping, or financial admin tasks
• Comfort with tools such as Google Workspace, Slack, task/project tools
• Familiarity with AI or automation tools (e.g., Notion AI, ChatGPT, Zapier, etc.)
• High level of professionalism, confidentiality, and discretion
• Self-starter able to work autonomously and anticipate needs

Preferred Skills (Nice to Have)

• Experience supporting founders or senior executives
• Knowledge of CRM or workflow tools (HubSpot)
• Ability to manage small projects and coordinate across teams