Ventaris Surgical, Inc. Sourcing Manager San Carlos, CA · Full time

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About Ventaris Surgical

Ventaris Surgical is a venture-backed medical device company founded in 2024 and headquartered in San Carlos, California. Backed by leading MedTech investors following a $30 million Series A financing, we are developing a next-generation ureteroscopic system designed to help surgeons achieve more complete kidney stone clearance in a single procedure while reducing the physical and cognitive burden of treatment.

Kidney stone disease is one of the world's most common urologic conditions. Nearly 1 in 10 people will experience a kidney stone in their lifetime, and more than 500,000 people undergo kidney stone surgery in the U.S. each year. Yet today's tools make it difficult for surgeons to consistently achieve complete stone clearance. Our vision is simple: every patient stone-free through a single procedure.

Overview

This role will own sourcing, purchasing, and material planning for Ventaris Surgical, and will build the company's procure-to-pay (P2P) process and supplier enablement program from the ground up. The role will partner with the VP of Operations on sourcing strategy, with Finance on P2P controls and with Quality on supplier qualification. 

About the Role

Ventaris Surgical is building the supply base and the purchasing infrastructure behind it for a complex electromechanical Class II device ahead of commercial launch. We are seeking a Sourcing Manager to own sourcing, buying, and material planning end to end, and to design and stand up the procure-to-pay process and supplier enablement program that will carry us from clinical builds into commercial production.

Reporting to the VP of Operations, you will lead supplier identification, evaluation, and negotiation; run day-to-day purchasing and material planning; and partner with Finance and Quality to build a scalable, compliant P2P process. The VP of Operations sets overall supply chain strategy and holds final supplier selection and spend approval above delegated thresholds. This is a hands-on, high-ownership role on a small team: you will build the process while running it, and you will be the person who knows where every part is, what it costs, and what is at risk.

Key Responsibilities

Sourcing & Supplier Management

• Develop and execute sourcing strategies for the BOM, segmenting by sourcing path and risk: catalog/distributor items, custom build-to-print parts, and long-lead or sole-source critical components
• Lead supplier identification, RFQ/RFP events, and cost, capability, capacity, and lead-time evaluations; make supplier selection recommendations to the VP of Operations
• Negotiate pricing, MOQs, lead times, payment terms, and supply and quality agreements within delegated authority, partnering with the VP of Operations and Legal on contract terms
• Own the tooling and long-lead critical path track every tooling-gated part against the launch date and escalate slips early
• Develop and execute dual-sourcing and supply-risk mitigation plans for critical and sole-source components
• Drive cost-of-goods reduction through competitive sourcing, negotiation, volume leverage, and design-driven part consolidation

Procure-to-Pay Process Development

• Design, document, and implement an end-to-end procure-to-pay process; requisition, approval, purchase order, receipt, invoice, three-way match, and payment in partnership with Finance
• Establish purchasing policies, standard terms and conditions, approval workflows, and a delegation-of-authority matrix that scale with the company and support audit readiness
• Configure and continuously improve P2P workflows in the ERP and related tools; lead or support procurement and ERP system selection and implementation as the company scales
• Bring direct and indirect spend (lab supplies, test equipment, services) under consistent PO controls; drive PO compliance and reduce no-PO and off-contract spend
• Partner with Finance and Accounts Payable to resolve invoice discrepancies, support accruals and month-end close, and manage payment timing against negotiated terms
• Build spend visibility and reporting: spend by supplier and category, PO cycle time, savings, and P2P process KPIs

Supplier Enablement & Onboarding

• Build and own the supplier onboarding program: new-supplier requests, tax and banking documentation, vendor master setup, payment terms, and insurance and compliance records, in coordination with Finance
• Enable suppliers on the company's P2P tools: electronic PO transmission, order acknowledgements, advance ship notices, e-invoicing, and supplier portal adoption as systems come online
• Drive new-supplier qualification to completion: quotes, tooling POs, quality agreements, and first-article submission and approval, partnering with Quality on supplier evaluation
• Build and maintain the Approved Supplier List (ASL) and supplier documentation in coordination with Quality
• Publish supplier-facing requirements and guides covering ordering, packaging and labeling, delivery, and invoicing expectations

Purchasing & Material Planning

• Own purchasing execution: issue and manage POs, confirm acknowledgements, and expedite to protect build schedules
• Run material planning against the production plan: MRP, reorder points, safety stock, and buffer strategy for long-lead items
• Translate sales and clinical forecasts into material requirements, and help establish an S&OP cadence as the business matures
• Maintain accurate item master, BOM, lead time, cost, and vendor master data in the ERP; own data integrity for all purchased parts and suppliers
• Track and report material availability, shortages, and at-risk parts on a standing weekly cadence; publish a clear-to-build view against the build plan
• Manage inventory levels, cycle counts, and inventory accuracy; balance carrying cost against shortage risk

Supplier Performance & Quality

• Establish supplier performance metrics and scorecards (on-time delivery, quality, responsiveness, cost); run regular business reviews with key suppliers and drive corrective action on misses
• Partner with Quality on supplier nonconformances, SCARs, incoming inspection issues, and returns to vendor
• Manage supplier-side change control: Product Change Notifications, EOL and last-time-buy notifications, and obsolescence risk across the BOM
• Ensure purchasing activities comply with FDA QMSR (21 CFR Part 820, incorporating ISO 13485:2016) purchasing controls, including supplier evaluation records and purchasing data requirements

Cross-Functional Partnership

• Partner with R&D on component selection, availability, and sourcing feasibility during design; flag single-source, long-lead, and obsolescence risk before the design is frozen
• Serve as the supply chain interface to the Senior Manager, Manufacturing & Operations, ensuring the floor has materials to plan and clear visibility into shortages
• Partner with Finance on standard costs, purchased-material budgets, and COGS forecasting
• Help define the future structure of the supply chain function and scope additional buyer/planner roles as volume grows

Qualifications

• 7+ years of combined experience in sourcing, procurement, purchasing, and material planning, including hands-on buying in a regulated manufacturing environment (medical device strongly preferred)
• Demonstrated experience building or significantly improving a procure-to-pay process: policies, approval workflows, PO-to-invoice matching, and integration with Finance and Accounts Payable
• Experience standing up supplier onboarding and enablement, including vendor master governance and supplier adoption of electronic PO and invoicing tools
• Demonstrated experience sourcing and onboarding new suppliers from scratch, not solely managing an established supply base
• Working knowledge of both catalog/distributor sourcing and custom build-to-print sourcing (machining, injection molding, cable assemblies, PCBAs)
• Strong negotiation skills, with a track record of measurable cost savings and improved commercial terms
• Hands-on ERP/MRP experience; able to own item master, BOM, and vendor master data integrity. ERP or procurement system implementation experience strongly preferred
• Able to read engineering drawings and understand a BOM well enough to hold a technical conversation with a supplier and with R&D
• Working knowledge of purchasing controls under 21 CFR Part 820 / ISO 13485, supplier qualification, and first-article inspection
• Strong Excel and analytical skills; comfortable building spend analyses, cost models, shortage reports, and clear-to-build views without a dedicated analyst
• Preferred: experience supporting a product through commercial launch or a production ramp
• Preferred: experience with single use, terminally sterile devices, sterilization vendors, and contract manufacturers
• Preferred: ASCM/APICS (CPIM, CSCP) or ISM (CPSM) certification

What We're Looking For

• A builder, someone who designs processes that are simple, scalable, and audit-ready, and puts them to work without waiting for perfect systems
• Strategic and hands-on: as comfortable negotiating a supply agreement as expediting a PO
• Relentless follow-through: the person who chases the acknowledgement, the ship date, the FAI, and the invoice match until it is closed
• Prioritizes by risk and lead time rather than working the list in order
• Communicates bad news early and with a recovery plan
• A strong cross-functional partner who earns trust with Finance, Quality, R&D, and suppliers
• Thrives with incomplete information and evolving designs; builds the process while running it
• People who can toggle between deep subject-matter expertise and generalist startup contribution;  going deep in a specialty while pitching in wherever the company needs it.
• People comfortable with ambiguity and ownership.
• People who are deeply mission-driven, and who take a contrarian "why not" approach rather than accepting incremental progress as the ceiling.

Why Join Ventaris Surgical?

•  High impact from day one, we're a small team, and every role is mission-critical.
• A clear, compelling mission: every patient stone-free in one complete treatment.
• A rare moment to help define a new standard of care, at a point when the field is still shifting away from incremental improvements.
• Strong $30M Series A funding from leading MedTech investors.
• A culture built on collaboration, candor, and conviction. no politics, no bureaucracy.

Who We're Looking For

We are a values-based company. Our values guide how we work and make decisions:

Collaboration: Time and attention are finite. Meetings are purposeful. Own your work, be accountable, and drive to closure. Asking for help is a strength, not a weakness.

Candor: Speak up early, directly, and respectfully. Debate ideas, not people. Raise concerns when they are small. Avoid politics, passivity, and condescension.

Conviction: Let the mission guide every decision. Make hard tradeoffs for the collective good. Focus on getting it right over being right. Challenge each other, then commit fully.

Ventaris Surgical is an equal opportunity employer and considers qualified applicants without regard to any characteristic protected by applicable law.