Vela Wood PC Receptionist/ Operations Assistant Dallas, TX · Full time

Apply for Receptionist/ Operations Assistant

Welcome to Vela Wood, a boutique, full-service law firm with a local feel making a global impact. We specialize in Venture Transactions, M&A, Gaming Law, Private Equity, Fund Representation, and now Litigation and Bankruptcy. We are expanding our expertise beyond traditional boundaries! As we continue to broaden our reach, we remain focused on how we can best serve our clients, grow and reward our talented team, and leverage cutting-edge tools and methodologies to redefine the modern law firm.

Our Philosophy:

At Vela Wood, we are constantly trying to reinvent what it means to practice law. We explore every avenue to make this firm a better place for our team, for our clients, and for our communities.

About The Role:

We have an exciting opportunity for someone to join our team in Dallas as a Receptionist/Operations Assistant. The ideal candidate is a professional, friendly, and detail-oriented team player who will be the first point of contact for clients, visitors, and employees at the office. This role will be focused on managing front desk operations, handling administrative tasks, and providing excellent customer service to both clients and staff. We are looking for someone with strong organizational skills, excellent communication abilities, and a welcoming demeanor. If this is you, apply online today! 

Key responsibilities will include:

• Demonstrates excellent customer service, communication, and time management skills
• Greets employees, guests, and visitors in a polite, professional, and welcoming manner
• Answer and direct phone calls promptly, taking and relaying detailed messages
• Maintain office security by following procedures and controlling access by managing deliveries, guest visits, and courier services
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Assist with meeting setup, including AV needs and troubleshooting.
• Assist the Operations team with managing Dallas office logistics and inventory.
• Receiving and distributing all incoming mail, including registered agent mail for clients
• Handling all outgoing mail, both regular and certified
• Placing daily lunch orders for staff, and replenishing office snacks
• Maintain cleanliness and organization of the reception area and common spaces.
• Providing administrative and clerical support for the operations team and legal staff, as needed
• Assist with administrative tasks, including data entry, filing, and document preparation

Basic Qualifications: 

• High school diploma or equivalent required
• Minimum 1 year customer service experience in a professional setting 
• Excellent verbal and written communication skills
• Proficient in MS Office Suite, Google Suite and other office software and tools
• Excellent organizational and multitasking skills 
• Ability to handle multiple tasks effectively in a fast-paced environment
• Friendly, professional demeanor with strong customer service and administrative skills
• Flexible and adaptable 
• Attention to detail and proven ability to follow standard procedures 
• Customer service and office administrative skills

We have a fun team culture where we care about your interests and the time you spend at work as well as at home. Here’s why we think you’ll love working for Vela Wood:

• Excellent firm-paid medical/dental/vision insurance
• Matching 401(k) retirement plan
• Firm-paid short-term and long-term disability insurance, as well as life insurance
• Paid Holidays
• Generous Paid Time Off and paid Parental Leave benefits
• Work abroad opportunities – including firm-subsidized work trips (Past trips were to Portugal, Spain, and Mexico!)
• Inspiring and approachable leadership team
• Abundant opportunities to springboard your career!

Vela Wood is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.