Vela Wood PC Billing Analyst Dallas, TX · Full time

Apply for Billing Analyst

Welcome to Vela Wood, a boutique, full-service law firm with a local feel making a global impact. We specialize in Venture Transactions, M&A, Gaming Law, Private Equity, Fund Representation, and now Litigation and Bankruptcy. We are expanding our expertise beyond traditional boundaries! As we continue to broaden our reach, we remain focused on how we can best serve our clients, grow and reward our talented team, and leverage cutting-edge tools and methodologies to redefine the modern law firm.

Our Philosophy:

At Vela Wood, we are constantly trying to reinvent what it means to practice law. We explore every avenue to make this firm a better place – for our team, for our clients, and for our communities.

About The Role:

We have an exciting opportunity for someone to join our team in Dallas as the Billing Analyst. This role reports into the Director of Billing and will engage in strategic collaboration with our internal stakeholders. This pivotal role significantly influences the firm's financial stability and client relationships by ensuring the alignment of billing team operations with overarching business objectives. Acquire critical operational acumen and capitalize on this opportunity for professional growth within Vela Wood.

Key responsibilities will include:

• Weekly review of the time entries made by staff in our billing system
• Collections activities, including but not limited to creation and maintenance of reporting, and communication with clients and collection support vendors
• Create ad hoc reports including attorneys’ hours and other Finance projects
• Monitor and respond to emails to the billing team
• Respond to client requests for items such as W-9s, invoice inquiries, retainer balance confirmations, and updates to billing contacts
• Research client billing issues as directed by the Director of Billing
• Aid with preparation and distribution of client bills
• Maintain billing notes in the appropriate systems
• Reconcile client retainer balances
• Update daily cash balance reporting
• Calculate a variety of split-fee arrangements

Basic Qualifications:     

• High School Diploma or equivalent required
• Minimum 1 years’ experience within a corporate operations environment
• Relevant billing and collections experience in a professional services environment preferred
• Working knowledge of Google Workspace and Microsoft Office, particularly Excel as well as online document editors and online spreadsheets such as Google Sheets
• Ability to work within a complex and constantly changing, fast-paced, demanding work environment
• Strong organizational, planning, and analytical skills as well as excellent written and verbal communication skills
• Exceptional attention to detail, with a focus on accuracy and quality
• Ability to quickly learn new software and systems
• Strong aptitude with numbers, can spot trends and errors with ease
• Proactive, communicative, and self-motivated, with the ability to take on tasks that may be outside of current responsibilities, including stepping in to assist colleagues

We have a fun team culture where we care about your interests and the time you spend at work as well as at home. Here’s why we think you’ll love working for Vela Wood:

• Excellent firm-paid medical/dental/vision insurance
• Matching 401(k) retirement plan
• Firm-paid short-term and long-term disability insurance, as well as life insurance
• Paid Holidays
• Generous Paid Time Off and paid Parental Leave benefits
• Work abroad opportunities – including firm-subsidized work trips (Past trips were to Portugal, Spain, and Mexico!)
• Inspiring and approachable leadership team
• Abundant opportunities to springboard your career!

Vela Wood is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.