VEGA Partners LLC Project Assistant Chicago, IL · Full time

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ABOUT THE ROLE 

VEGA Partners seeks a Project Assistant to join our growing team. Reporting to the Director, the Project Assistant makes an impact by supporting consulting teams, ensuring seamless project delivery, producing high-quality work deliverables and written materials. The Project Assistant is naturally curious, detail oriented, thrives in a diverse environment and enjoys varied projects and tasks. The Project Assistant embraces our mission and provides a high level of performance in our client-centered environment. The ideal candidate is an early career professional with a genuine interest in social impact, corporate social responsibility/ESG, equity and inclusion, and philanthropy.  

ABOUT US 

VEGA Partners LLC is a leading, woman-owned and led social impact consulting firm. We help organizations evolve in a socially conscious world. Our methods are rooted in equity and grounded in values of integrity, being client-centered, collaboration, and high performance. We are expanding our team, which currently reflects diverse experiences and sectors and bridge many disciplines into a cohesive approach to develop social impact solutions for companies, philanthropies, and the public sector, including strategies and programs to enhance reputation, build stakeholder support, and develop meaningful, equitable partnerships. 

WHAT YOU WILL DO 

The Project Assistant will be responsible for project management to support consulting teams on various client engagements. 

Key Responsibilities 

• Project management abilities to support multiple work streams toward deadlines 
• Provide project management support, broad issue area research and create written materials 
• Develop clear, compelling materials for client engagements including correspondence, presentations, reports and summaries 
• Write, edit and produce visually appealing work deliverables including reports that contain narrative summaries, infographics, and charts 
• Develop meeting agendas, take comprehensive notes, track action items and deliverables 
• Manage internal and external follow-up communications to ensure projects meet deadlines 
• Use all available company resources—expertise, experience, templates, tools, to seamlessly and efficiently advance project plans and support seamless workflows 
• Serve as the point person on moving action steps forward, providing reminders 
• Organize schedules and logistics for meetings with teams, clients and other stakeholders  
• Maintain document management for projects, maintain, and edit documents, research, and other materials for simultaneous projects 
• Conduct broad issue area research and fact-checking for accuracy  

WHAT OUR TEAM IS LOOKING FOR IN THIS ROLE:  

Candidates must be self-starter who is organized, detail-oriented, enjoys learning and is motivated to contribute to the widening field of social impact. 

• Adept at project management (familiarity with agile philosophy a plus) 
• Committed work ethic with demonstrated enthusiasm and pride in their work 
• Self-motivated, highly reliable and builds trusting relationships 
• Ability to work autonomously and with teams 
• Motivated by the company's mission and able to bring creative ideas to build the team culture 
• Strong organizational skills with superb attention to detail and ability to execute 
• Excellent work planning and time management abilities to manage varying priorities daily 
• Excellent written and verbal communication skills 
• Proficient in Microsoft Office software and work productivity/experience applications 
• Values learning and has a strong sense of curiosity about people and the world 

ADDITIONAL ATTRIBUTES 

• Bachelor’s degree and 2+ years of directly supporting C-Level executive 
• Commitment to our shared values of integrity, client centeredness, collaboration, and performance 
• Self-motivated about continuous learning and improvement 

WHAT’S IN IT FOR YOU: 

• Comprehensive medical, dental & vision Insurance 
• Flexible time off policy 
• Annual learning stipend for career growth 
• Opportunities to learn about the multidisciplinary field of social impact/CSR/ESG 
• Exposure to working within a certified Women and Minority Business Enterprise (M/WBE) 
• Designed for hybrid virtual-to-in-person work, with accessible office space, technology assets, and easy access to public transportation in Chicago’s West Loop  

Due to the nature of the role, this position is based in Chicago. 

HYBRID WORK MODEL 

Our current hybrid work model is designed to enable in-person connections and collaboration that is core to our culture, while supporting increased flexibility for all employees. In line with local health guidance and regulations, employees are required to work at least 3 days in the office each week, with the flexibility to work from home up to 2 days a week. The health, safety and well-being of our people will always be our top priorities; we will continue to monitor local conditions and health advisories in making decisions about our work environments. 

VEGA Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, leaves of absence, compensation and training. 

As a result of COVID-19, VEGA Partners requires proof of vaccination upon hire as defined by the CDC from all employees. VEGA Partners provides reasonable accommodations for employees who are not vaccinated due to qualifying medical or religious reasons. Should you require an accommodation, please inform us during the interview process. This position is open to candidates who are legally authorized to work in the United States and who will be located in the US by their start date.