UIA Talent Agency Administrative Assistant, Classical & Literary New York, NY · Full time Company website

This full-time position offers the opportunity for a self-motivated and ambitious individual to gain exposure to all aspects of the talent representation field, working closely with and providing support to a seasoned team of Agents representing an elite roster of classical singers, actors, directors, conductors, composers, and a variety of touring attractions. The Administrative Assistant’s primary areas of focus will be in the support of the classical and literary divisions, and reports directly to the Executive Leadership of the agency. In this boutique office, all team members participate in every facet of the business, from the strategic to the routine.

Description

Administrative Assistant, Classical & Literary

Job Description

Who are we?

UIA Talent Agency is an entertainment enterprise with a reputation of excellence in representing a diverse roster of artists. UIA is home to a broad spectrum of talent including classical singers for opera and concert, actors for stage and screen, directors, composers, and conductors.

Our dynamic roster of artists are engaged at leading opera houses and symphony orchestras, on Broadway, in Hollywood, and everywhere in between. Many of UIA’s directors and conductors hold leadership positions at organizations throughout the world and our exclusive roster of the finest emerging artists are recent graduates from leading educational institutions, young artist programs, and apprenticeships.

Led by Vanessa Uzan (Founder & President) and Aaron Sanko (CEO & Partner), UIA Talent is comprised of a team of dedicated professionals with broad industry experience who take pride in offering our clients the personal, individualized attention they deserve with the resources of a full-service, multi-disciplinary agency, setting the gold standard for talent representation worldwide.


Who are you?

An early-career or entry-level professional who is an eager, passionate, and motivated people person. Driven, ambitious, resourceful, innovative, forward thinking, committed, and detail oriented. A team player who will contribute to the growth of the enterprise.


About the job: 

This full-time position offers the opportunity for a self-motivated and ambitious individual to gain exposure to all aspects of the talent representation field, working closely with and providing support to a seasoned team of Agents representing an elite roster of classical singers, actors, directors, conductors, composers, and a variety of touring attractions.  The Administrative Assistant’s primary areas of focus will be in the support of the classical and literary divisions, and reports directly to the Executive Leadership of the agency. In this boutique office, all team members participate in every facet of the business, from the strategic to the routine.


Duties/Responsibilities:

  • General office support including but not limited to answering calls, taking messages, electronic filing documents, organizing office inventory, and database management.
  • Extensive interpersonal interaction via telephone and e-mail, applying keen critical thinking skills to all interactions in a professional,  client services-oriented manner consistent with the company’s values and brand reputation.
  • Drafting, reviewing, and editing, a high volume of performance contracts.
  • Managing the contract lifecycle through distribution, tracking, and reporting.
  • Developing and maintaining a filing system through Google Suite and Overture.
  • Creating, editing, and/or proofreading artist marketing materials including biographies and resumes, with an eye for quality branding of the artist consistent with the company’s style and the artist’s professional identity. This includes developing and advising on brand adherence through all elements of the artist’s publicity tools.
  • Assist in managing audition scheduling by coordinating communication between clients, producers, and internal administrative staff.
  • Coordinate annual website update and social media presence with support from internal administrative staff.
  • Design and/or prepare professional documents including memos and presentations including charts, tables, graphs, etc.
  • Support the company’s executive leadership in schedule management and office coordination.
  • Work independently and collaboratively on a mix of special and routine projects in a project management role at the direction of the Management team. These can include planning and coordination of presentations, dissemination of information, international visa applications, event organization, conference preparation, and logistics for clients or firm activities.
  • Management of Artist Services Intern(s).

Required Qualifications:

  • Refined interpersonal skills with the ability to handle sensitive and confidential situations with professionalism, diplomacy, tact, and poise.
  • A collaborative attitude with the ability to interact collegially with individuals at all levels of the organization.
  • Highly-developed business writing technique, with a keen editorial eye, and high-level mastery of grammar and spelling.
  • Impeccable organizational skills and attention to detail with the ability to manage rapidly shifting priorities on multiple projects simultaneously. 
  • Must be able to work in a fast-paced environment with a demonstrated ability to efficiently juggle a multitude of competing tasks, demands, and priorities while maintaining a cool external demeanor.
  • The ability to remain calm, objective, professional, and unemotional in high stress situations.
  • Intermediate proficiency in the entire Microsoft Office Suite.
  • Basic proficiency in Adobe Acrobat and Photoshop.
  • Basic proficiency in online file sharing applications including Dropbox and Google Drive.
  • Must not be currently working as a professional artist in any areas in which we represent clients, or aspiring artist in any areas in which we represent clients.


Preferred Qualifications:

  • Knowledge of standard opera and/or oratorio repertoire.
  • Experience working with writers, intellectual property, and/or new works development
  • Experience in a classical arts administration role (preferably in Talent Representation
  • Basic to intermediate proficiency in HTML.
  • Basic to intermediate proficiency in Wix website management.
  • Knowledge of international culture standards and practices in professional settings.
  • A strong interest and knowledge in the performing arts, including classical music, opera, musical theatre, film and television, and concert performances.
  • Brand-led social media skills.
  • Video, photo, and/or audio editing experience.


Education/Experience/Training:

  • Education or experience in business, arts administration, or a performing arts discipline


Position Details:

Full-Time. Compensation is $24/hour.  Hybrid in person and remote position: we're currently in our office in midtown Manhattan two days per week. Periodic evening and weekend hours required as well as possible out-of-town travel.  Benefits include medical/dental/vision insurance, paid time-off package, corporate mobile phone service, commuter benefits, and frequent industry perks including performance tickets, etc. 


To Apply:

Please submit a cover letter, resume, and include three professional references who can speak freely about your relationship.

UIA Talent agency celebrates and supports differences and diversity. We consider unique qualities a benefit to our employees, clients, and community. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.



Salary

$24 - $24 per hour