TUFAMERICA, INC.
Legal Document Specialist
New York, NY
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Contractor
Tuff City Records is an independent record label and publisher in Midtown Manhattan. Tuff City Records is a 40-year veteran company with an extensive master catalog spanning 60 years. The Legal Document Specialist will play a critical role in supporting ongoing litigation by managing and preparing legal documents. This position requires extensive document gathering, organization, and follow-up communication to obtain key records, including receipts for past transactions and correspondence with vendors, even when accounts have been closed. The ideal candidate will be highly detail-oriented, persistent, and comfortable making follow-up calls to ensure complete and accurate documentation.
Description
Key Responsibilities
- Document Preparation & Organization: Compile, format, and manage legal documents for use in litigation, ensuring accuracy and completeness.
- Record Retrieval & Follow-Up: Contact vendors, financial institutions, and other parties to obtain receipts and supporting documentation related to past transactions.
- Correspondence & Communication: Make persistent yet professional follow-up calls and emails to vendors, suppliers, and other entities, even in cases where prior relationships have ended.
- Data Management: Maintain an organized system for tracking document requests, responses, and outstanding follow-ups.
- Coordination with Legal Team: Work closely with attorneys to identify key documentation needs and deadlines.
- Confidentiality & Compliance: Ensure strict confidentiality of sensitive legal and business information and adhere to all legal and regulatory requirements.
Required Qualifications
- Previous experience in legal support, paralegal work, or document preparation for litigation.
- Strong communication and persistence in follow-up efforts.
- Excellent organizational skills and attention to detail.
- Ability to handle sensitive information with professionalism and discretion.
- Proficiency in Microsoft Office Suite, legal document management software, and database tracking tools.
- Experience in vendor relations, accounts management, or procurement (preferred but not required).
Preferred Qualifications
- Familiarity with legal discovery processes and document production.
- Experience working in a litigation-focused law firm or legal department.
- Understanding of financial records, invoices, and transactional documentation.
Salary
$19 - $22 per hour