Tongva Taraxat Paxaavxa Conservancy Project Coordinator, Programs and Events (Hybrid) Altadena, CA · Full time Company website

Apply for Project Coordinator, Programs and Events (Hybrid)

Tongva Taraxat Paxaavxa Conservancy (TTPC) is a Tongva-led 501(c)(3) nonprofit established in 2022 and dedicated to stewarding land and uplifting culture in Tovaangar, the ancestral homelands of the Tongva people. TTPC is centered at Huhuunga in Altadena, California — the first plot of land returned to Tongva stewardship in nearly 200 years.

TTPC’s work supports cultural preservation, ecological restoration, community education, youth engagement, and land-based healing. Since its founding, TTPC has hosted more than 40 community gatherings, welcomed hundreds of volunteers and participants to Huhuunga, restored Native and edible plant species using Traditional Ecological Knowledge practices, and continued building physical and cultural infrastructure for future generations.

TTPC is not a Tribal authority or governmental body. It is a community-based organization guided by collaboration, mutual respect, cultural responsibility, and a long-term vision to rematriate land to California Native plants and people.

THE IMPACT WE ARE LOOKING TO MAKE 

TTPC is at a pivotal stage in its growth, with an expanding team, evolving programs, and deepening partnerships across Southern California. We are also embarking on a multi-year site restoration and cultural campus project that will shape Huhuunga as a living place for culture, connection, and learning, and as a model of land restoration and sustainability. Place and programming are developing together in relationship with the land and community, supported by the internal systems and infrastructure we are building for long-term growth. With new grant funding expanding our community workshops, youth programming, and partner events across Los Angeles County, the Project Coordinator will help bring this vision to life by keeping our programs, events, and team organized and on track. 

HOW YOU CAN CONTRIBUTE 

Reporting to the Program Director, the Project Coordinator is a key part of TTPC’s programming team and serves as a central coordination point for program implementation, keeping plans, timelines, event budgets, files, and communications organized so programs and events run smoothly. The Program Director leads program strategy and planning and develops partner relationships; the Project Coordinator helps carry program plans into action, working closely with the Program Director, the Community Engagement Assistant, the Director of Communications and Design, and the broader TTPC team. 

This is a full-time hybrid position for someone based in the greater Los Angeles region. In-person attendance at meetings and events is expected three to four times per month, including occasional weekends, with additional in-person time as needed for team meetings and on-site work at Huhuunga. 

Event and Program Coordination 

• Coordinate the implementation of in-person and virtual events, including community workshops, partner events, wellness circles, webinars, seasonal ceremonies, and quarterly Volunteer Education Days, in partnership with and under the direction of the Program Director. 
• Coordinate event logistics from start to finish, including tracking timelines and task lists, coordinating venues, purchasing supplies, preparing materials, organizing setup and cleanup, and managing post-event follow-up. 
• Track project expenses and maintain event budgets under the guidance of the Program Director. 
• Maintain run-of-show documents and communicate weekly attendance and run-of-show updates to the team. 
• Track program and event deadlines and follow up with staff, Student Assistants, presenters, and event support to help keep assigned tasks and deliverables on schedule. 
• Support logistics for ceremonies and cultural gatherings with care and discretion, honoring cultural protocols and following the guidance of the Program Director, Executive Director, and Board. 

 Registration, Communications, and Contact Management 

• Create event registration forms and landing pages, monitor registration, and share regular updates with the team. 
• Organize and update contact lists and TTPC’s CRM (currently Constant Contact), keeping participant and partner information accurate, organized, and confidential. 
• Coordinate event announcements, participant reminders, and follow-up communications in partnership with the Program Director and Director of Communications and Design. 
• Support the development of event-related materials and communications, including flyers, social media content, and presentation materials, using Canva and other design tools in coordination with the Program Director and Director of Communications and Design. 

Grant Compliance and Documentation 

• Under the guidance of the Program Director, maintain required compliance documentation for grant-funded programs, including sign-in sheets, receipts, invoices, participation records, and other required materials, and prepare program data for review.  
• Track progress toward program milestones and deliverables, identify upcoming deadlines or documentation gaps, and maintain organized records that support timely and accurate grant reporting. 

Team Coordination and Systems 

• Organize and maintain shared files in Microsoft Teams and SharePoint to improve team access. 
• Maintain shared task lists, project trackers, timelines, and related coordination tools using Microsoft platforms. 
• Coordinate program-related meetings by scheduling meetings, preparing agendas and notes, providing calendar holds, documenting action items, and following up on next steps. 
• Coordinate closely with the Community Engagement Assistant on grant-funded programming, sharing timelines, tasks, and information to keep shared work on track 
• Contribute to the development and refinement of internal systems, processes, and documentation that support program delivery and organizational growth. 

Team, Collective Leadership, and Culture 

• Share information proactively, communicate clearly and promptly, follow through on commitments, and show up for colleagues and community members with consistency and care. 
• Contribute to a culture of collective leadership, where decisions are made together when possible, all voices are valued, and leadership is understood as a shared responsibility. 
• Help sustain a respectful, accountable, and mission-aligned team culture where people feel supported and responsibility for the work is shared. 
• Bring flexibility and adaptability to the work, understanding that priorities shift, systems are still growing, and working in community-based and emergent organizations requires patience, problem-solving, and a willingness to meet the moment. 

WHO YOU ARE   

• You are highly organized and detail-oriented, with a track record of coordinating multiple projects, timelines, and deadlines at the same time. 
• You are a proactive communicator who follows up on commitments, anticipates information needs, and keeps colleagues informed of progress, deadlines, and potential challenges. 
• You are grounded in community-centered work and understand the long-term impact of relationships, communication, and trust. 
• You understand the importance of cultural humility, discretion, and respect, and you can work effectively across diverse communities and settings. 
• You are comfortable working independently while collaborating closely with a small, hybrid team. 

WHAT YOU WILL BRING 

• You are solutions-oriented, comfortable asking questions and seeking clarity, and motivated to identify practical ways to improve processes and keep work moving forward. 
• Experience coordinating in-person and virtual events or programs, including timelines, budgets, vendors, purchasing, and event logistics. 
• Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint. 
• Experience using project management, task tracking, or team collaboration tools to organize timelines, assignments, and deliverables. 
• Experience maintaining and updating a CRM or email marketing platform and contact lists; experience with Constant Contact is preferred. 
• Experience creating online event registration forms and landing pages. 
• Experience using Canva or similar tools to support the development of basic event, presentation, and program materials. 
• Experience or familiarity with documentation, data collection, and deliverable tracking for grant-funded programs. 
• Reliable transportation and the ability to travel within the greater Los Angeles region. 
• Ability and willingness to assist with event setup and cleanup and to work outdoors as needed. 
• Availability for in-person events, including occasional weekends. 

 WHAT WILL PUT YOU AHEAD 

• Experience working with Native, Tribal, Indigenous, or community-based organizations. 
• Familiarity with ceremony and cultural protocols in Native community spaces. 
• Existing relationships within Native community networks in Los Angeles County or the broader Southern California region. 
• Experience supporting youth programs, interns, or emerging leaders. 
• Experience supporting culturally responsive community outreach, event communications, or public-facing program materials. 
• Experience working in a small, growing, or mission-driven nonprofit organization. 

EDUCATION AND EXPERIENCE 

A bachelor's degree in a related field is preferred, along with 2 to 4 years of relevant experience in project coordination, program administration, events, nonprofit programs, community engagement, or a related area. Equivalent combinations of professional, community-based, and lived experience will also be considered. TTPC values lived experience, community-based work, and cultural grounding alongside formal education and professional experience. 

COMPENSATION 

The salary range for this position is $75,000–$85,000 annually, depending on experience and qualifications. A full benefits package is provided, including health, dental, vision, retirement contributions, and paid time off.