Three Bird Nest Procurement Administrator Remote · Full time

Apply for Procurement Administrator

Three Bird Nest's mission is to inspire you to discover and express your authentic self through style by bringing our customers a brand they can resonate with, from the Boho styles we select, the way we package and ship out our product, and the customer experience we provide.

Position Title: Procurement Administrator

Reporting To: Procurement Manager

Role Location: Remote

Employment Type: Full-Time

Position Summary:

The Procurement Administrator is responsible for driving efficiency with various procurement tasks. This includes, but is not limited to, purchase order creation and management, invoice reconciliation, shipping label management, vendor barcode and sample coordination.

Role & Responsibilities:

• Understand the Three Bird Nest purchasing processes.
• Create purchase orders accurately and efficiently, ensuring all relevant information is included.
• Send purchase orders to vendors for approval and follow-up to ensure timely responses.
• Validate vendor invoice(s) against PO record in ShipHero prior to approval.
• Drive any required changes for all of the purchase orders.
• Collaborate with vendor on requested changes, and Supervisor if needed to ensure exact match and accuracy.
• Reconciliation of invoices to ensure costs and margins are within compliance.
• Coordinate with new and existing vendors to ensure their shipment meets company Routing Guide compliance.
• Provide final approval to vendors for payment and shipment once internal expectations have been met.
• Manage the execution of all shipment coordination and costs with our designated carrier and communicate tracking information to the vendor at the point of approval.
• Follow PO from time of approval to time of receipt to ensure there are no delays or issues.
• Manage and resolve any shipment issues when necessary.
• Work closely with the Procurement Manager and Finance to assist with any reconciliation discrepancies following receipt of the product.
• Maintain and update the supplier contacts, credits, and or RMA return(s) in the designated supplier’s summary spreadsheet.
• Collaborate closely with the merchandising team to support their purchasing objectives and provide administrative assistance as required.

Desired Qualifications:

• High school diploma or GED required, associate degree or higher preferred.
• Proven experience in an administrative or coordination role, preferably in a retail, fashion environment, and/or logistics.
• Problem solver with a strong analytical mindset.
• Strong organizational and time management skills.
• Strong attention to detail.
• Exceptional verbal and written communication skills to interact with vendors and internal teams effectively.
• Proficient in Microsoft Office, Excel, and Google Docs.
• Ability to work collaboratively in a team environment and independently when required.

Training Schedule: This role requires an initial training period of approximately one (1) month, conducted Monday through Friday, 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM Pacific Time. Upon successful completion of required training and demonstrated ability to perform job duties independently, the employee may be eligible to work within their local time zone, subject to manager approval and business needs.