The Pineapple Agency Project Manager North Las Vegas, NV · Full time

The Pineapple Agency is an award-winning, independent experiential marketing agency specializing in designing and executing strategic experiences with limitless creativity. TPA partners with brands, other agencies, and festivals to bring boundary-pushing creative ideas to life through 360º campaigns anchored by experiences. We are a full-service agency that works with our clients on strategy, planning, creative, fabrication, operations, and ultimately executing their projects. Our capabilities span across the entire marketing and events spectrum from social media content creation and video production through on-site technical production, large-scale fabrication, and event management. Founded in Denver, CO with a fabrication shop located in Las Vegas, NV, we aim to create breakthrough work for our clients through brand activations, music festivals, live events, PR stunts, mobile tours, pop-ups, content creation, virtual events, advertising campaigns, music festivals, and more. We are looking for a Project Manager to bring our clients’ visions to life.

Description

The Pineapple Agency is looking for a proactive, extremely organized, energetic, and resourceful Project Manager to work with our team on nearly every facet of the client life cycle. We will look to this project specialist to make strategic recommendations on how to streamline processes and execute components on multiple touchpoints of this process for multiple projects simultaneously.  They will have a solid understanding of project management methodology, including the ability to identify and resolve issues, manage risk, and develop detailed work plans. 


The Project Manager will be held accountable for deliverables that meet client expectations, all on budget and within the provided deadlines. This role will partner closely with and/or under our Senior Producer(s) to execute our projects at hand, track team progress, and keep the teams motivated and energized.


What you’ll do:

  • Maintains day-to-day flow of assigned projects and project timelines 
  • Tracks project process and provides updates to all stakeholders
  • Real-time job tracking of labor and material costs
  • Notify TPA project teams about potential overruns in timeline and/or budget and simultaneously notify customer or department of a potential need for a change order to approve overages
  • Coordinate all receipts to the accounting office so they can maintain up-to-date tracking
  • Making sure all materials are purchased in a timely manner for each project 
  • Follow up on purchases to make sure they get to the appropriate TPA department in time to complete the project
  • Work with all internal TPA teams to manage projects through the fabrication shop
  • Ensure any CAD/estimation drawings are approved and get issued to the shop floor so everyone has them in a timely manner
  • Collect & communicate CAD mapping updates as needed
  • Track project process and provide updates to stakeholders
  • Provide clear and concise communication with all relevant stakeholders as directed
  • Recruit, train, and onboard members on the team both directly and partnering teams
  • Act as a client-facing resource for any fabrication shop projects, if necessary
  • Work with the entire TPA team to: 
  • Build strong internal and external (client and vendor) relationships 
  • Organize client and vendor call schedules
  • Compile and distribute pertinent communications to each department 
  • Collect project information, deadlines, objectives, budgets, and assign resources/teams to tasks within a project
  • Effectively communicate expectations of the project to the full team 
  • Align internal teams with a mutual understanding of deliverables and drive them to execution
  • Being knowledgeable and owning the status of all projects/tasks
  • Manage project lifecycle, including setting and meeting deadlines, and prioritizing tasks
  • Ensure timely completion of deliverables within budgets
  • Actively monitor risks and issues promptly and drive teams to effective solutions
  • Proactively solve problems, be solutions-oriented, anticipating issues
  • Manage multiple clients/brands at once
  • Manage projects independently day-to-day
  • Maintain internal job tracker, including resource allocations
  • Internal Project Management Software implementation, organization, and coordination 
  • Vet, hire, and contract vendors based on internal or project-based needs 
  • Work with TPA leadership team to: 
  • Organize projects, calendars, and client needs
  • Organize and implement internal processes leading to improve productivity 
  • Understand project needs and properly vet viable creative candidates for specific creative needs
  • Work with the TPA Production Team to: 
  • Define project scopes, contribute to SOW assumptions, create staff plans, estimate budgets, and produce timelines
  • Budget and staffing assistance on more complex campaigns
  • Work with the New Business Team to: 
  • Distribute information to external parties as needed 
  • Track and distribute client information to other departments 
  • Other special projects and tasks as assigned as needed


What you have:

  • 3-5+ years of project management, planning, and execution experience (preferably in a marketing agency, fabrication, or experiential/festival event environment)
  • Practical experience with project management software tools, methodologies, and best practices 
  • Including experience with Google Suite and CRM software tools, methods, and best practices 
  • Experience seeing complex projects through the full life cycle 
  • Natural ability to effectively supervise and motivate multidisciplinary teams
  • Proven ability to execute projects within outlined scope, budget, and timeline 
  • Excellent analytical skills 
  • Strong work ethic and passion for delivering best-in-class consumer experiences
  • Extremely resourceful 
  • Must be an active problem solver, instilled with a sense of urgency for projects large and small
  • Ability to meet tight deadlines 
  • Strong interpersonal and communication skills 
  • Thorough understanding of and passion for experiential marketing a plus!
  • Project management certification a plus!


Compensation

This position pays $70-85K per year. This position is considered an exempt position for purposes of federal wage-hour law, which means that you will not be eligible for overtime pay for hours actually worked in excess of 40 hours in a given workweek.


Benefits

Our well-rounded benefits package includes Medical, Dental, and Vision offerings; no preset limits on Paid Time Off; finders’ fee commission opportunity; 401K with match; and joining a rad team of movers and shakers in the experiential marketing world. We’re changing the world, and look forward to the magic we make on the way there. We’re looking forward to offering an even richer benefits package as we rapidly grow and scale.


Work environment

Performance of the required duties may require the candidates to be willing to travel to and from event locations (as expressed below). Candidates may encounter situations in which the ability to freely access all points of an onsite event in wide-ranging climates, conditions, and environments is required. Employees may occasionally lift and/or move up to 50 lbs.

  • This position will be expected to commute Monday through Thursday to our fabrication shop in North Las Vegas and will be working a 4-10’s schedule. This position may be expected to work evenings, holidays, and weekends if needed for an event, project, or client.
  • All employees will comply with company and OSHA standard workplace safety protocols. 
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • This position is only open to US residents and to those living in the Las Vegas metropolitan area. Applicants who are seeking relocation to Las Vegas are welcome to apply.


Travel

Due to the nature of our work and industry, travel will be required for this role. This position will be expected to travel to onsite locations around the country. Travel arrangements will be sponsored by the Company, as will all incurred expenses while traveling in accordance with TPA’s travel policy.


The Pineapple Agency is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions at The Pineapple Agency are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law.

Salary

$70,000 - $85,000 per year