Key Responsibilities:
1. Project Planning & Coordination
- Assist in defining project scope, objectives, and deliverables.
- Support development and maintenance of project schedules and milestones.
- Coordinate pre-construction activities, including document collection and logistics.
- Track project progress and update schedules in collaboration with the Project Manager.
- Ensure project documentation is organized and up to date.
2. Financial Management Support
- Assist in preparing cost estimates and project budgets.
- Track expenses, invoices, change orders, and purchase orders.
- Support budget monitoring and identify potential cost variances.
- Help maintain accurate financial records and reporting documentation.
3. Contract & Bidding Management
- Assist with subcontractor bidding and procurement processes.
- Compile bid packages and distribute to vendors.
- Track and organize subcontractor proposals and documentation.
- Support contract administration, including change orders and compliance tracking.
4. Stakeholder Coordination
- Serve as a secondary point of contact for clients, subcontractors, and internal teams.
- Assist in preparing and distributing project updates, reports, and meeting minutes.
- Coordinate meetings and ensure follow-up on action items.
- Support relationship management with project stakeholders.
5. Risk & Issue Tracking
- Monitor project risks and assist in identifying potential issues.
- Track RFIs (Requests for Information), submittals, and change orders.
- Support implementation of solutions to keep projects on schedule.
- Escalate critical issues to the Project Manager as needed.
6. Regulatory Compliance & Documentation
- Assist in ensuring compliance with building codes, safety regulations, and company standards.
- Coordinate permits, inspections, and required approvals.
- Maintain accurate project records for audits and compliance reviews.
- Support job site safety documentation and reporting.
Qualifications:
- ·Bachelor’s degree in Construction Management, Engineering, Architecture, or related field (preferred).
- 1–3 years of experience in construction or project coordination (internships included).
- Basic understanding of construction processes and project workflows.
- Strong organizational and time management skills.
- Effective written and verbal communication skills.
- Proficiency in project management and construction software (e.g., Procore, MS Project, Red Team, or similar).
- Ability to manage multiple tasks and priorities in a fast-paced environment.
Core Competencies:
• Understanding of construction schedules and sequencing
• Attention to detail and document control
• Basic knowledge of the bid and procurement process
• Financial tracking and budget support
• Problem-solving and adaptability
• Team collaboration and communication
Career Growth & Advancement
The Assistant Project Manager role is a critical step in the project management career path. High-performing individuals may progress into roles such as:
- Project Manager
- Senior Project Manager
- Operations or Program Management roles
This position provides hands-on experience across all phases of construction, including budgeting, scheduling, subcontractor coordination, and stakeholder communication—building the foundation for future leadership opportunities.
Benefits
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off (PTO) and company holidays
- Vehicle fuel card
- Per diem or travel reimbursement (if applicable)
- Paid training and professional development opportunities
- Career advancement support within the organization
- Project performance bonus