Sunstone Therapies Practice Administrator Rockville, MD · Full time

Apply for Practice Administrator

Operations & Administration

• Manages critical operational tasks under the direction of the COO
• Handles project management workflow for assigned projects - develops and manages projects from start to completion with minimal direction.
• Administration of credentialing
• Manage clinic build out for the new ketamine clinic
• Ensures efficient scheduling and running of the teams for the ketamine and clinic operations in coordination with the research manager.
• Oversees processes to ensure proper information for patient scheduling, billing and practice related forms
• Grasps and leverages technology and systems and can assist in build out of tools  (example: Castor, Monday) 
• Follows up on insurance renewals, licensing renewals, malpractice insurance
• Tracks and handles renewals for DEA and CDS

Facilities, Technology, & Procurement

• Ensures oversight and distribution of incoming office mail and voice messaging
• Point of contact for internal office matters (office maintenance, building/office security)
• Hospital liaison
• Office supply management
• Technology support for security risk management and liaise with IT support for office technology matters
• Executes security risk management protocols
• Vendor management

Human Resources

• Support of recruiting activities including candidate screening, interview coordination, and onboarding
• Orchestrate employee meetings & events
• Processing employee payroll

To be successful in the role the incumbent must have:

• A bachelor’s degree with 3+  years of experience with operations/administration in a healthcare setting required
• Experience running payroll and executing human resources processes
• Proven project management experience
• Start up experience a plus
• An eye for detail
• The ability to meet deadlines
• The ability to communicate complex data in a clear way
• Exceptional organizational skills
• The ability to prioritize projects & meet deadlines
• Customer service skills
• Computer savvy