Sunstone Therapies Administrative Assistant Rockville, MD · Full time

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Core duties include

• Scheduling meetings, documenting meeting notes and follow up items, maintaining multiple calendars, including coordination of meetings between internal team members and external vendors and stakeholders
• Ensure cleaning/maintenance matters are escalated to the appropriate hospital contacts
• Provide hands on support to handle issues when needed (clean up of kitchen area, straighten/declutter office areas)
• Ensures appropriate distribution and scanning of mail
• Handles voicemail messages and appropriate follow up
• Inventories and orders office supplies
• Preparation for events and meetings including set up, tear down, and catering
• Running reports and updating presentations
• Makes travel and accommodation arrangements
• Handling confidential and sensitive information, using discretion and securely managing information
• Thinks on their feet and makes decisions quickly and efficiently with little supervision
• Takes initiative to identify resources and solutions
• Additional responsibilities assigned

To be successful in the role the incumbent must have:

• 3+ years of administrative support experience 
• Ability to work effectively in a dynamic, clinical office environment, and wear many different hats
• Strong fluency in use of Google Workspace applications and/or Microsoft office applications including Word, Excel, Powerpoint
• Critical thinking skills and the ability to run point on assignments
• Excellent interpersonal and communication skills
• Detail oriented and highly organized
• Able to perform under pressure in a fast paced environment with constant change
• Being part of a pioneering movement is dynamic and requires an adaptable, process oriented, “how can I help” team approach
• An orientation towards love and rigor:  a good sense of humor, kindness, care for others, and the ability to get things done.