Summary

We encourage you to read this entire vacancy announcement prior to submitting your application.

This position is an ON-SITE position located in Washington, D.C.

This is a contractor position in support of a U.S. Federal Agency. Candidates who are selected from this announcement will serve as contract staff employed by Strategic Staffing Experts.

Learn more about Strategic Staffing Experts

Duties

As an Administrative Support Assistant, you will be responsible for performing a wide range of clerical and administrative medical services support services to an entire medical unit.

Duties include:

• Schedules pre-employment physicals, periodic exams, motor vehicle license exams, medical consultations, hearing, vision, and spirometry screenings; and works closely with Human Capital Recruiters for the purpose of scheduling pre-employment physicals, providing an open line of communication through the entire medical process while keeping abreast the medical status of the candidates. Locates facilities for pre-employment physicals and drug screens. Serve as liaison for offsite pre-employment physicals and drug screens.
• Assists the onboarding process by assisting the drug coordinator in coordinating drug screenings. Ensures that change of custody forms are completed properly. Communicates with the laboratory concerning forms, and relays messages to the drug coordinator concerning results. Assists with medical surveillance programs. Responsible for assisting employees with the completion of the medical questionnaires, scheduling testing appointments, and composing correspondences in reference to the specific surveillance.
• The work is performed in Human Capital’s Medical Services unit where medical documents are seen and maintained. The work involves a variety of administrative and clerical duties involving different, unrelated processes and methods. Complexity arises from the frequently changing priorities, or situations, requiring the contractor to shift rapidly from one duty to another.
• Maintains knowledge of conferences, appointments, trips, telephone calls, and reminds supervisor of such commitments. Composes correspondence of a routine and non-technical nature based upon oral instructions, brief notes, information which is readily available in the files, and from knowledge of office activities.
• Maintains confidential records and handles record keeping.

Qualifications

*Note: Your resume must accurately reflect the qualifications listed below:

• 3+ years of experience providing administrative support to a medical unit.
• Must have a HS diploma or GED
• Must be a Certified Medical Administrative Assistant (CMAA)
• Working knowledge of the Microsoft Suite including MS Outlook, MS Word, MS Excel, and MS Teams.
• Working knowledge or experience in using an electronic medical records system.
• Knowledge of medical terminology. Taken a medical terminology course or worked in the capacity where they have learned medical terminology.
• Skill in operating personal computers and related equipment
• Knowledge of English grammar, spelling, punctuation, capitalization, vocabulary, formats, and policies to complete various correspondence.
• Knowledge of clerical procedures to maintain files, order supplies, route mail, and answer telephones.
• Ability to exercise tact and discretion in dealing with others.

Conditions of Employment

• Must be a US Citizen
• Must be able to obtain and maintain a Moderate-Risk Public Trust clearance.
• Must participate in Direct Deposit of Pay.
• Must be able to function in a remote work environment.

How to Apply

Step 1: Visit www.strategicse.com/job-openings and select the appropriate job opportunity announcement

Step 3: Complete all required fields.

Step 4: Upload your most recent resume and relevant certifications.

We are accepting online applications only.

In order to receive consideration for this position, you must submit your complete application by 11:59 PM Eastern Time on the closing date of the job announcement.

If you have any questions regarding submitting your application, please contact the HR Specialist listed under the Company Contact Information.

Company Contact Information

Name: Breeana Coleman

Title: Human Resources Specialist

Email: [email protected]

Strategic Staffing Experts does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.