Step Up Equity Matters LLC Nonprofit Accounting Manager Remote · Full time Company website

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Step Up: Equity Matters is a professional services consulting firm providing Non-profit Admin and Financial Management, DEI Strategy and Implementation, Learning and Development, and Individual and Group Coaching Services. We bring technical and cross-functional expertise and combine it with our client's knowledge and experience to translate values into action, creating a more equitable and thriving future for all.

Nonprofit Accounting Manager

Position Title: Accounting Manager

Reports To: Director of Accounting Services | Controller

Work Location: Remote WI, Maryland, Texas

Salary Range: $85,000 to $110,000 + benefits

Position Summary

The Accounting Manager supports the Director of Accounting Services and Controller by overseeing day-to-day accounting operations for nonprofit organizations with annual operating budgets of $2M to $10M and teams of approximately 20 to 100 staff.

Grounded in transparent, mission-aligned financial management, this role helps build systems that drive clarity and confidence through accurate and timely financial reporting, a disciplined month-end close, strong internal controls, and audit-ready documentation.

The Accounting Manager is the primary owner of transaction-level accounting in QuickBooks Online and partners closely with Program and Development teams to ensure consistent, compliant tracking of restricted and grant-funded activity, so financial systems work together to amplify the impact of our mission driven clients.

Key Responsibilities

Core Accounting and Close (QuickBooks Online)

• Own the monthly close process, including recurring entries, journal entries, allocations, and reconciliations (bank, credit cards, key balance sheet accounts).
• Maintain a well-organized general ledger; ensure consistent coding by program, grant/funder, and restriction status as applicable.
• Prepare and post adjusting entries as needed, ensuring accurate cutoff and classification.
• Maintain supporting schedules (prepaids, accruals, fixed assets if applicable, restricted revenue schedules, deferred revenue if applicable).

Accounts Payable and Expense Management

• Support vendor bills and payments; ensure approvals and documentation align with policy.
• Maintain vendor files (W-9s, insurance certificates if required) and support 1099 tracking as needed.
• Support expense reimbursement processes and corporate card management, including review for completeness and coding accuracy.

Accounts Receivable, Deposits, and Revenue Support

• Support invoicing and receipting workflows as needed (program fees, reimbursements, sponsorships).
• Coordinate deposit recording and ensure revenue is properly classified (unrestricted vs restricted; grant revenue vs contributions vs program income).
• Partner with Development staff on donation reconciliation, fundraising platform deposits, and donor-restricted tracking.
• Partner with program staff on program income recording and reconciliations

Financial Reporting and Analysis

• Prepare monthly financial reports for the CFO and Controller  including:
• Statement of Financial Position
• Statement of Activities (budget vs actual)
• Cash position summary
• Grant/restricted fund reporting summaries (as needed)
• Identify and explain variances, unusual trends, and coding issues; propose corrections and process improvements.

Grants and Compliance Support

• Track grant spending in alignment with approved budgets and donor restrictions, in coordination with program teams.
• Maintain documentation and schedules to support grant reporting and funder reimbursement requests.
• Help ensure finance processes meet basic compliance expectations (segregation of duties, approval chains, documentation standards).

Audit and Year-End Readiness

• Maintain organized electronic files for close support, vendor documentation, contracts, and grant documentation.
• Prepare audit schedules and support the annual audit process under the direction of the Finance Director.
• Support year-end activities including coordination for Form 990 preparation (in partnership with external client staff.

Cross-Functional Collaboration

• Communicate clearly with non-finance staff to resolve coding questions, missing documentation, and budget alignment.
• Support finance-related training and simple process documentation (checklists, how-to guides) to reduce errors and improve turnaround time.

Required Qualifications

• Bachelor’s degree in Accounting
• 5+ years of progressive accounting experience; nonprofit accounting experience required
• Demonstrated experience running month-end close, reconciliations, and producing financial statements.
• Proficiency with QuickBooks Online (required).
• Strong Excel or Google Sheets skills (pivot tables, lookups, budget vs actual analysis).
• Experience with restricted funds tracking and grant reporting.
• Experience supporting audits and preparing audit-ready schedules.

Preferred Qualifications

• CPA or significant progress toward CPA (nice to have, not required).

Skills and Competencies

• High accuracy, strong attention to detail, and consistent follow-through.
• Ability to manage deadlines independently and prioritize competing tasks.
• Strong judgment with confidential information.
• Practical, service-oriented approach; able to explain financial information to non-finance colleagues.