Spectrum Hulett Group Administrative Assistant Charlotte, NC · Full time

Part time or Full time administrative assistant to help with administrative duties

Description

Our growing team is currently interviewing for a part time or full time administrative assistant.


Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to callers, order entry, and other duties as assigned.


Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Pace and Scheduling - 

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Open, read, route, and distribute incoming mail or other materials and answer routine letters.
  • Complete forms in accordance with company procedures.
  • Make copies of correspondence or other printed material.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Learn to operate new office technologies as they are developed and implemented.
  • Maintain scheduling and event calendars.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Order and dispense supplies.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
  • Train and assist staff with computer usage.
  • Prepare conference or event materials, such as flyers or invitations.
  • Use computers for various applications, such as database management or word processing.
  • Create, maintain, and enter information into databases.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.

Spectrum Hulett Group offers a competitive compensation package including paid time off, medical benefits and 401k with company matching. 


Please contact us at [email protected] or 704-522-8066. 

Salary

$14 - $16 per hour