Solar Inbound Executive Assistant Durham, NC · Full time Company website

Apply for Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support to an executive, managing their calendar, handling communication, arranging travel, preparing documents, and overseeing various office tasks, essentially acting as a gatekeeper to the executive's time and prioritizing their schedule to ensure smooth operations.

Key responsibilities may include:

• Calendar Management: Managing complex schedules, scheduling meetings, appointments, and prioritizing urgent matters. 
• Communication Management: Screening calls and emails, responding to inquiries on behalf of the executive, drafting correspondence and presentations. 
• Travel Arrangements: Booking flights, accommodations, and transportation for business trips. 
• Document Preparation: Editing and preparing documents, reports, presentations, and expense reports. 
• Meeting Coordination: Setting up meeting agendas, preparing materials, and managing logistics. 
• Office Administration: Ordering supplies, managing office equipment, and coordinating with other departments. 
• Project Management: Assisting with project coordination, tracking progress, and ensuring deadlines are met. 
• Confidentiality: Maintaining strict confidentiality regarding sensitive information. 

Required Skills:

• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Proficiency in Google Workspace and other relevant software
• Detail-oriented with high accuracy standards
• Ability to prioritize tasks and manage multiple demands
• Professional demeanor and strong work ethic
• 2+ years experience in a relevant role
• HubSpot experience preferred

About Us

We are a HubSpot Platinum partner and get to work on cutting-edge projects with solar and renewable companies. We are tiered partners with every software we support, and seek to deliver consulting to mid-market and enterprise businesses.

We drive value across Marketing, Sales, Project Management, Operations, Service, and Customer Experience. We help our clients bring together four areas of responsibility from departmental silos: Operations, Enablement, Data, and Tools. We drive growth and operational efficiency across the customer lifecycle.

Come join a rapidly growing professional services firm - great benefits, 401k, and the opportunity to provide high-impact work for a team of solutions-driven, people-focused, collaborators!