Solar Inbound Executive Assistant Durham, NC · Full time Company website

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SolarInbound is an award-winning HubSpot Solutions Partner and developer with extensive experience in Solar CRM and Solar ERP consulting, implementation, and professional services specific to solar installers. Our clients range from fast-ramping startups that have outgrown their current software to industry solar leaders looking to trim down systems to increase efficiencies while maximizing revenue.

We are looking for an Executive Assistant to provide high-level administrative support to an executive, managing their calendar, handling communication, arranging travel, preparing documents, and overseeing various office tasks, essentially acting as a gatekeeper to the executive's time and prioritizing their schedule to ensure smooth operations.

Key responsibilities may include:

• Calendar Management: Managing complex schedules, scheduling meetings, appointments, and prioritizing urgent matters. 
• Communication Management: Screening calls and emails, responding to inquiries on behalf of the executive, drafting correspondence and presentations. 
• Travel Arrangements: Booking flights, accommodations, and transportation for business trips. 
• Document Preparation: Editing and preparing documents, reports, presentations, and expense reports. 
• Meeting Coordination: Setting up meeting agendas, preparing materials, and managing logistics. 
• Office Administration: Ordering supplies, managing office equipment, and coordinating with other departments. 
• Project Management: Assisting with project coordination, tracking progress, and ensuring deadlines are met. 
• Confidentiality: Maintaining strict confidentiality regarding sensitive information. 

Required Skills:

• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Proficiency in Google Workspace and other relevant software
• Detail-oriented with high accuracy standards
• Ability to prioritize tasks and manage multiple demands
• Professional demeanor and strong work ethic
• 2+ years experience in a relevant role
• HubSpot experience preferred

About Us

We are a HubSpot Platinum partner and get to work on cutting-edge projects with solar and renewable companies. We are tiered partners with every software we support, and seek to deliver consulting to mid-market and enterprise businesses.

We drive value across Marketing, Sales, Project Management, Operations, Service, and Customer Experience. We help our clients bring together four areas of responsibility from departmental silos: Operations, Enablement, Data, and Tools. We drive growth and operational efficiency across the customer lifecycle.

Come join a rapidly growing professional services firm - great benefits, 401k, and the opportunity to provide high-impact work for a team of solutions-driven, people-focused, collaborators!