She Built This City Office Administrator Charlotte, NC · Part time

She Built This City is seeking an experienced Office Administrator to oversee daily office activities.

Description

She Built This City is seeking an experienced Office Administrator to oversee daily office activities. As an ideal candidate, you’ll have a sharp business mind and proven success managing multiple projects towards maximum productivity. Clear, concise, professional written and verbal communication is vital to your success in this role. 


You will contribute to the development and implementation of organizational  policies and practices and provide day-to-day office functions as well as organization-wide support.  You will work directly with the Leadership Team and will be responsible for performing a number of administrative duties.


Additionally, you’ll display a proven ability to develop and maintain an environment of trust, diversity, and inclusion on a diverse, bi-lingual team. Your ultimate responsibility is to increase our operational efficiency and create a welcoming, inclusive environment.


The ideal candidate is highly self-motivated, professional, with proven experience managing their workload and prioritizing tasks in a fast-paced non-profit environment.


Office Administrator Job Responsibilities: 

  • Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
  • Provide support to Leadership Team, including handling correspondence, preparing documents, and scheduling meetings.
  • Manage communication channels, such as phone calls and emails.
  • Maintain filing systems and ensure the proper retention, protection, and disposal of records.
  • Manage data entry and other record-keeping tasks on various online databases.
  • Oversee office supplies to ensure resources are available when needed.
  • Establish and implement office policies and procedures to maintain order and efficiency.
  • Review and update office policies as necessary to reflect changing needs.
  • Assist with budget preparation and track expenditures.
  • Coordinate and correspond with organizational vendors resolving any issues and conflicts.
  • Receive mail and support accurate staff delivery
  • Support bank deposits
  • Process invoices and manage accounts payable and receivable.
  • Coordinate with building management for office maintenance and repairs.
  • Ensure a safe and clean work environment.
  • Provide regular office operations reports to management and identify areas for improvement.
  • Support the onboarding, and training of new employees.
  • Other duties as may be assigned.


Office Administrator Qualifications and Skills: 

  • Keeps track of multiple tasks simultaneously.
  • Strong verbal and written communication skills.
  • Works well with others and can foster a positive work environment.
  • Completes tasks on time and can properly prioritize work.
  • Proficiency in using Google Workspace specifically Google Sheets / Excel and other online database management.
  • Strong attention to detail.
  • Provides excellent customer service.
  • Comfortable tracking office budgets, expenses, and supplies.
  • Works effectively as part of a team and contributes to a collaborative office culture.
  • Ability to plan, coordinate, and execute office projects or events.
  • Bilingual in English and Spanish highly preferred

Education and Requirements:

  • High school diploma, GED, or equivalent required, Associates Degree Preferred
  • Three to five years’  experience in an office setting required
  • Non-Profit experience preferred
  • Experience in racially and socioeconomically diverse organizations required.
  • Proficient in Google Workspace and online database management required.


Salary

$18 - $23 per hour