Secured Tech is a dynamic company dedicated to supporting K-12 schools in successfully implementing and managing 1:1 student device programs. Founded in 2018, we specialize in purchasing used devices, offering high-quality products and software solutions, and providing comprehensive repair services and warranties. Our deep industry knowledge, competitive pricing, and commitment to exceptional customer service enable us to build strong partnerships with school districts and other K-12 resellers. At Secured Tech, we focus on delivering tailored solutions that simplify technology management for schools, ensuring a seamless and stress-free experience.

Job Title: Accountant

Location: Primarily remote with occasional onsite tasks that require living within commuting distance of our Fortville, IN office.

Reports To: Controller

Department: Finance & Accounting

Key Responsibilities:

Accounts Payable & Receivable

• Monitor Slack and Email channels for incoming vendor bills to code, input, and process accurately within NetSuite.
• Generate and issue customer invoices by cross-referencing HubSpot deals, billing instructions, and invoicing schedules.
• Manage proactive, professional communication with customers regarding outstanding balances, handling friendly collections efforts, and reminders.
• Navigate the HubSpot ticket system to promptly address and resolve customer and vendor billing queries.
• Provide clear, organized transaction records to customers, vendors, and internal associates upon request.

Financial Reporting & Close Support

• Assist the Controller with month-end and quarter-end closing processes, executing duties as assigned.
• Prepare and maintain accurate financial records, including balance sheet account reconciliations, ensuring compliance with GAAP and company policies.
• Support localized Profit & Loss analysis, identifying variances and tracking operational cost drivers.
• Support monthly, quarterly, and annual compliance filings tied to insurance/warranty program obligations.

General Ledger & System Management

• Maintain accurate financial data and transaction integrity within NetSuite (our system of record).
• Monitor inventory transactions and apply revenue and COGS matching principles to help operations maintain inventory accuracy.
• Own and maintain recurring accruals, including accounts payable and labor accruals, as these financial processes scale.
• Identify opportunities to enhance efficiency and streamline financial processes within the company's software ecosystems.

Expense Management

• Support the processing, tracking, and auditing of employee expense reports and associated financial data.

Basic Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related discipline
• Three to five years of accounting experience 
• Current working knowledge of a mid-to-enterprise tier ERP system

Technical & Core Competencies

• GAAP Understanding: Strong foundation of knowledge and ability to adhere to GAAP, with specific focus on Revenue Recognition and COGS matching principles.
• Excel Competency: Above-average proficiency in Microsoft Excel for data manipulation and reporting.
• ERP & CRM Experience: Ability to efficiently navigate internal systems including ERPs and CRMs
• Communication Skills: Strong, professional communication skills with a customer-service-oriented approach to problem-solving and collections.
• Organization: Excellent organizational skills and attention to detail.

Preferred Qualifications

• Experience with NetSuite and HubSpot
• Experience with the UKG Ready platform
• Experience with deferred revenue accounting
• Experience with insurance claims accounting
• Experience with Power BI 

Physical Requirements:

• Stationary Position: Prolonged periods sitting or standing at a desk and working on a computer (up to 8 hours per day).
• Equipment Operation: Daily operation of standard office productivity equipment, including a computer, keyboard, mouse, monitor, and phone.
• Communication: Frequent verbal and written communication with team members and clients via email, instant message, video conferencing platforms, and phone.
• Visual Acuity: Ability to view a computer screen and read digital documents and financial spreadsheets for extended periods, including reviewing multi-line data for discrepancies.
• Sustained Task Performance: Ability to complete tasks requiring close review of financial data — such as account reconciliations, variance analysis, and journal entry review — during work sessions
• Lifting & Moving: Occasional lifting or moving of office items, files, or computer equipment weighing up to 15 pounds.