Screen Pilot Accounting & Administrative Specialist Denver, CO · Full time Company website

Our Denver, CO-based digital marketing agency is currently seeking a keen, ambitious, and inventive person to become part of our expanding team. If you are intelligent, proactive, exceptionally organized, and deeply passionate about digital media, keep reading.

Description

We are a rapidly growing digital marketing agency in Denver searching for a talented and motivated Accounting & Administrative Specialist to join our dynamic Finance and Operations team. In this vital role, you will play a key part in ensuring our internal operations run smoothly and efficiently.


We are looking for a proactive and results-oriented individual who thrives in a fast-paced environment. The ideal candidate possesses excellent organizational and prioritization skills, along with the ability to adapt to changing priorities and deadlines. You will be a self-starter with the expertise to handle multiple tasks simultaneously while maintaining accuracy and a positive attitude.


Key Responsibilities:

  • Assume full responsibility for the company's bookkeeping function, ensuring accurate and timely invoicing, processing of accounts payable and receivable, and the resolution of outstanding payments. Implement strategies to minimize delinquencies and escalate irregularities for further investigation.
  • Proactively manage the scheduling process, ensuring efficient meeting coordination, proactive resolution of scheduling conflicts, and the prioritization of key commitments on the calendar.
  • Facilitate travel arrangements, department meetings, and special events, ensuring efficient logistics and administrative support. Additionally, manage expense reporting for these activities as necessary.
  • Manage and streamline internal equipment processes, encompassing inventory tracking, fulfillment of employee equipment needs, and efficient repair and maintenance coordination.
  • Perform regular audits of office equipment, supplies, and materials to ensure efficient utilization and place cost-effective orders to optimize budget allocation.
  • Provide support in maintaining a professional and organized work environment by assisting with the upkeep of common spaces.
  • Effectively manages all tasks within the work management tool, ensuring timely completion through prioritization and strategic reassignment as necessary.
  • Provide comprehensive client lifecycle management, encompassing onboarding, offboarding, and the execution of all associated tasks.
  • Demonstrated ability to ensure data integrity and contractual compliance through meticulous review, investigation, and correction of errors and inconsistencies in various formats, including data entries, agreements, documents, and reports.
  • Contribute to client relationship management by maintaining accurate records of client contracts, terms, and rates.
  • Maintain the highest ethical standards by exercising discretion and confidentiality when working with internal and external stakeholders.
  • Structure and organize company documents and files within Google Drive to ensure searchability, accessibility, and streamlined information flow.
  • Contributes to the overall success of the team by fulfilling assigned duties and taking initiative on additional responsibilities as required. 


What does it take to be successful in this role?

  • Bachelor's degree in Business Administration or related field 
  • A minimum 1-2 years of administrative and/or operational experience
  • 1 or more years of bookkeeping or accounting experience
  • Highly organized with strong attention to detail
  • Excellent time management; able to effectively prioritize
  • Superb anticipation skills; problem solving; follow up
  • Ability to handle highly sensitive, confidential and non-routine information
  • Strong interpersonal skills; comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles
  • Experience with QuickBooks Online a plus
  • Knowledge of and experience with Google Workspace and Microsoft Office applications


Benefits:

  • 401(k) eligibility
  • Medical, dental and vision benefits
  • Short Term Disability, Long Term Disability & Life Insurance Benefits 
  • Hybrid Work Model
  • Generous PTO allowance
  • Parental leave
  • Volunteering PTO
  • Professional & Personal Development
  • Student Loan Repayment Plan Contributions
  • Wellness reimbursement stipend
  • Dog-friendly office


Salary

$50,000 - $60,000 per year