Schoolhouse of Wonder Administrative Director Durham, NC · Full time

The Administrative Director at Schoolhouse of Wonder is a behind-the-scenes magician keeping the business side of things running smoothly. This is a management role with responsibility for keeping order in a busy workplace. The Administrative Director coordinates and directly performs financial management, human resources and payroll, information technology, and data management tasks, with external support available for certain accounting, information technology, and human resources and payroll functions. This position takes part in policy development and is responsible for documenting, and in many cases, implementing the organization’s policies and procedures. Although this position is largely remote, we do have in-person meetings, training, and events that require this person to live in the Triangle area of North Carolina. This position reports to the CEO.

Description

Join an award-winning nonprofit that helps create kind, confident, and curious kids through nature-based outdoor adventures. 

 

Do you want a role with some real responsibility and influence? Are you ready to own your tasks, make decisions, and work on multiple projects at the same time? You’re a hard-core organizer with color-coded binder tabs and you know what an item and a class are? Do you like learning new computer programs, talking to customers, and solving the Excel glitch? Do you have a background and skill set in operations, accounting, and human resources? Are you the next Administrative Director for Schoolhouse of Wonder?

 

 

Responsibilities

 

Financial Operations

  • Perform timely and accurate monthly bookkeeping; pay bills, make deposits, process reimbursements, provide complete and accurate information to an external CPA firm, etc.
  • Coordinate preparation of tax documents (e.g., Form 990, sales tax reports, and sales tax refund claims).
  • Support the work of external CPAs to complete month-end close, year-end close, and, if applicable, audits.
  • Perform transactional activities related to accounts payable, accounts receivable (revenue recognition and billing), and payroll, general accounting, reconciliations, and month-end close
  • Prepare financial reports for management and Board of Directors
  • Manage financial data; this includes data formatting and export from sales platform, credit card processing platform, and other revenue platforms into usable QuickBooks Desktop formats
  • Recommend and implement improvements to accounting, operations, internal controls, and compliance policies and procedures
  • Perform analysis and data visualization
  • Prepare budgets and financial forecasts

 

Human Resources

  • Execute administrative tasks to ensure all payroll changes are logged on time, ensure accurate payroll data, run payroll through online platform
  • Manage the flow of new hire onboarding including processing all required paperwork, benefits enrollment, payroll set up, etc.
  • Assist with staff recruitment, including posting job advertisements, reviewing applications, etc.
  • Maintain personnel files in compliance with applicable legal requirements, ensure HRIS (human resources information system) data is accurate and up to date, compile reports as needed
  • Maintain all employee and applicant documentation and maintain compliance with federal and state regulations concerning employment
  • Assist in the administration of employee benefits and compensation programs
  • Manage employee benefits including enrollment, explaining benefits to current and new employees, responding to questions from staff about benefits, and informing employees of any benefits changes
  • Assist in the development and implementation of personnel policies and procedures
  • Maintain up-to-date knowledge of human resources practices, regulations, etc. Research and relay information that directly impacts policies and procedures and review data regularly to identify trends and call attention to any areas of concern

 

Job Requirements

 

Experience

  • Bachelor’s Degree in Accounting, Finance, Business Administration, Human Resources or closely related field
  • At least two years of accounting experience, preferably in the nonprofit sector
  • At least two years of human resources experience, preferably in the nonprofit sector
  • At least two years of operations experience, preferably in a nonprofit environment
  • At least five years of experience using a variety of software at an advanced level
  • Alternative to the above, an equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities

Technical skills

  • Familiarity with QuickBooks Desktop software
  • Expertise in using Microsoft Office and Google Workspace
  • Basic familiarity with nonprofit accounting principles
  • Ability to learn new software (i.e., sales platforms, HRIS)

Workplace skills and qualities

  • Passion for our mission
  • Enjoyment of a busy and dynamic work environment
  • Superior accuracy and attention to detail
  • Exceptional data management, recordkeeping, and organizational skills
  • Strong business writing skills
  • Outstanding interpersonal skills; ability to work with people with diverse personalities and abilities
  • Excellent written and verbal communication skills
  • Outstanding customer service skills
  • Ability to maintain a high level of confidentiality
  • Ability to self-motivate, work independently and as part a team
  • Strong critical thinking and problem-solving skills
  • Ability to work on multiple projects concurrently and meet tight deadlines
  • Strong time management skills and ability to keep track of many tasks that require follow-up
  • Curiosity and a sense of humor

 

About Schoolhouse of Wonder

 

Our mission and work

Schoolhouse of Wonder creates kind, curious, and confident kids through nature-based outdoor adventures. We do this through providing outdoor camp and field trip experiences for kids. We send every kid home dirty, tired, and happy.


Our culture

  • We like to work independently and come together for check-ins, problem solving, and planning sessions
  • We mostly work remotely and rely on video meetings, phone calls, chats, and texts to stay in touch throughout the day
  • We are highly motivated to be the best in our field – from welcoming a new camper to staff training to our onboarding process to our staff training
  • We aren’t there yet, but we work hard to make incremental improvements every single day
  • We deeply believe in our mission and work hard to advance it

 

Compensation & Benefits

Competitive compensation depending on qualifications. The expected range is $52,000 - $58,000 annually.


Benefits Include:


  • Schoolhouse of Wonder provides 100% paid health insurance
  • A Professional Development Stipend
  • An annual Gear Stipend
  • Paid Time Off
  • Paid Holidays
  • Participation in Schoolhouse of Wonder retirement plan

Compensation will be adjusted as appropriate based on actual performance.

 

 Office Location, Hours, Travel

The work of the Administrative Director is largely remote, but may include work at our Durham, Orange, and Wake locations or other meeting areas.


Hours are dependent on organizational needs. During programs, hours typically total between 40 hours and 50 hours per week and range from 7:30a – 6p Monday through Friday. Outside of programs, hours typically total 32 to 40 hours per week, Monday through Friday. Occasional weekends and/or evenings may be required.


Current certification in CPR and First Aid, up-to-date COVID vaccinations, and a successful background check are required before work can begin. Schoolhouse will pursue both indicated and non-indicated references.

This is an “at will” year-round, non-exempt, salaried position that reports directly to the CEO.

Salary

$52,000 - $58,000 per year