School of Government Services, Inc Accounts Specialist, Associated Entities Chapel Hill, NC · Full time

The Accounts Specialist, Associated Entities will provide support to the business office of the School of Government at the University of North Carolina at Chapel Hill and its associated entities, SOG Services, Inc. and the SOG Foundation.

Description

School of Government Services, Inc. assists faculty and staff at the UNC School of Government in carrying out its important mission: to improve the lives of North Carolinians by engaging in practical scholarship that helps public officials and citizens understand and improve state and local government. It is a nonprofit corporation and an official associated entity of the School of Government at The University of North Carolina at Chapel Hill.

As the largest university-based local government training, advisory, and research organization in the United States, the UNC School of Government offers up to 200 courses, webinars, and specialized conferences for more than 12,000 public officials each year. The activities of School of Government Services include assisting the School with or carrying out research, consulting, advising, trainings and educational workshops and seminars, and other services and projects.

The Accounts Specialist, Associated Entities will provide support to the business office of the School of Government at the University of North Carolina at Chapel Hill and its associated entities, SOG Services, Inc. and the SOG Foundation. This role ensures the integrity of accounting information by recording, verifying, allocating, reconciling, and entering transactions. The Accounts Specialist will perform tasks to support accurate and timely accounting for SOG Services business, especially activity related to SOG programs and services for public officials, including collecting receivables, maintaining reports for account reconciliation, and resolving discrepancies. The position will process deposits, journal entries, corporate card expenses, and other accounting transactions as needed for the SOG’s associated entities.

This position is responsible for processing and reconciling revenues received by the School for course registrations, membership dues, service agreements, and miscellaneous fees. This position is responsible for managing receipt of approximately $12,000,000 in revenues each fiscal year. The Accounts Specialist ensures that all revenue is received and deposited according to University and School policies and procedures, and they provide essential reconciliation and reporting. The Accounts Specialist will support the SOG Accountant and members of the program manager division with reconciling course revenues and expenditures and resolving discrepancies as needed.

This position reports to the SOG Associated Entities Accountant.

Essential Duties and Responsibilities:

Course Reporting and Reconciliation:

1.      Support program manager division in timely review and reconciliation of revenue and expenses associated with SOG programs (via course closeout reports in Tableau)

2.      Research and resolve discrepancies identified in review of course closeout reports through journal entries and/or in partnership with appropriate business office staff.

3.      Maintain documentation of course closeout status in partnership with programs division and registration team.

Accounts Receivable:

1.      Receive all revenue coming to the School in the form of cash, check, and credit cards. Manage daily reconciliations of receipt activity accepted via Quickbooks and Learning Stream in accordance with SOG and University policy.

2.      Manage past-due and uncollectable accounts. Send letters to clients indicating past due amounts.

3.      Maintain current, past-due, and delinquent account records for all payments due to the School of Government for all accounts.

General:

1.      Open incoming mail to the business office and route to appropriate employees

2.      Other business office duties as assigned

 

Minimum Qualifications (Knowledge, Skills, and Abilities)

•      Prefer candidate with Bachelor’s or Associate’s degree in related field with credit hours in accounting.

•      Prefer candidate with experience using Quickbooks.

•      University accounting experience and familiarity with the work of the School of Government is a plus.

•      Ability to process financial transactions with a high degree of accuracy, with strong attention to detail and mathematical skills.

•      Strong organizational and time management skills are required to manage multiple responsibilities.

•      Ability to provide excellent customer service to School faculty and staff, as well as external clients and vendors.

•      Ability to interpret and apply University and State guidelines, regulations, and policies and adapt to new procedures and systems as policies change.

•      Exceptional interpersonal skills including advanced written and oral communications skills, diplomacy, discretion, tact, initiative, and motivation.

•      Proficiency in Microsoft Office, specifically Excel, is required.





Salary

$50,000 - $55,000 per year