Sage Therapy Chicago, PLLC Operations Assistant Chicago, IL · Full time

Apply for Operations Assistant

Through creativity and warmth, we work with clients to facilitate personal growth to help navigate an often confusing world. Together we will increase your self awareness, support you in finding the best answers to life- changing questions, and guide you to a more enjoyable life. ‍ We are a therapy practice with a team of therapists specializing in Anxiety, Depression, Relationships & Couples Counseling, Quarter Life Crises, Life Transitions, Trauma, & PTSD.

Qualifications

• 2–5+ years of experience in an administrative, executive assistant, HR, or operations support role
• Prior exposure to HR processes (e.g., onboarding, offboarding, employee records, benefits coordination)
• Experience with tools like Google Workspace, Slack, and Gusto preferred
• Familiarity with office operations or facilities coordination (e.g., vendor management, supplies, workspace upkeep)
• Demonstrated ability to manage multiple priorities and deadlines with strong attention to detail
• High level of discretion and ability to handle sensitive/confidential information 
• Has a car and willingness to drive; active driver’s license and in good standing 
• Ability to lift 40lbs 
• Must live in Chicago

Key Responsibilities

• Oversee office operations across locations, including vendor management, supplies, budgeting, maintenance, and new office setup (30%)
• Support core HR processes such as payroll coordination, performance reviews, onboarding/offboarding, and internal reporting (30%)
• Maintain and support internal systems, troubleshoot issues, and improve processes through documentation and organization (15%)
• Provide high-level administrative support to the leadership team, including scheduling, meeting coordination, and day-to-day operational support (15%)
• Manage compliance and risk-related activities, including training tracking, documentation upkeep, and insurance coordination (10%)