Sage Strategies LLC Event Assistant Sacramento, CA · Full time Company website

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At Sage Strategies, a minority-owned, woman-led business, we believe in partnering with clients doing big things to make a global impact. By providing our clients with expert guidance rooted in our decades of lived experience, we help government, businesses, nonprofits, and thought leaders create meaningful change and leave a lasting impression. We offer wisdom, prudence, and sound judgment that helps organizations accomplish their goals, interact with their target audiences — even the hardest to reach — and influence action. We are committed to people and causes that influence a brighter future for our communities, state, and nation.

About Sage Strategies

Sage Strategies is a women-led consulting and capacity-building firm based in Sacramento, California. We design and deliver high-impact events, statewide conferences, and community-based learning experiences that connect public, private, and nonprofit partners around shared goals of equity, innovation, and belonging. Our events range from 30-person workshops to 700-person statewide convenings—each one crafted to inspire, inform, and strengthen collaboration.

Position Overview

The Event Assistant supports the planning, coordination, and delivery of Sage Strategies’ events and convenings across California. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced, creative environment. This role provides an excellent opportunity to gain hands-on experience in professional event planning and project management while contributing to meaningful, mission-driven work.

Key Responsibilities

• Event Planning & Logistics
• Assist in identifying and evaluating venues, catering, and vendor partners statewide.
• Support event registration, communication, and attendee management using online platforms.
• Coordinate travel logistics, materials shipping, and on-site support as needed.
• Creative & Communication Support
• Design small-scale graphics and materials using tools such as Canva (e.g., name badges, signage, slide decks, and social media posts).
• Track and coordinate graphic design requests with internal and external design partners.
• Help draft briefing documents, run-of-show agendas, and facilitator packets.
• Maintain consistent branding and tone across all event collateral and digital assets.
• Project & Administrative Support
• Use project management software to track tasks, timelines, and deliverables.
• Support data entry, scheduling, and vendor invoicing.
• Participate in internal planning meetings and provide status updates on assigned tasks.
• On-Site & Virtual Event Support
• Provide day-of assistance including setup, registration check-in, note-taking, and attendee coordination.
• Support virtual event production as needed.

Qualifications

• 1–2 years of experience in event coordination, communications, or administrative support (internships included).
• Familiarity with project management or collaboration tools (Asana, Monday.com, or similar).
• Proficiency in Canva or similar tools for creating event materials and graphics.
• Strong written and verbal communication skills.
• Creative, detail-oriented, and highly organized.
• Comfortable working both independently and collaboratively in a dynamic environment.
• Willingness to travel throughout California for events (approx. 5–10 times per year).

Preferred Skills

• Experience with basic graphic design or document layout (Canva, Adobe, or Google Workspace).
• Experience with CRM or registration systems (Eventbrite, Cvent, etc.).
• Passion for public service, community engagement, and creative collaboration.

Compensation & Benefits

• Hourly rate: $25–$32/hour, commensurate with experience.
• Flexible hybrid work environment.
• Opportunities for professional development and advancement.