Rubix Agency AI Systems Delivery Manager (AI Delivery Lead / AI Project Manager) Remote · Contractor Company website

Apply for AI Systems Delivery Manager (AI Delivery Lead / AI Project Manager)

Rubix is a strategic growth consultancy built for ambitious brands and the entrepreneurs behind them. From seed-stage disruptors to category leaders, we partner with high-growth companies that value smart thinking, rapid iteration, and measurable results. Our multidisciplinary team—equal parts performance marketers, data scientists, creatives, and operators—architects full-funnel growth programs that fuse Paid Media, Performance PR, data-driven Performance Creative, and advanced analytics into one cohesive engine. Whether we’re shaping go-to-market strategy, producing scroll-stopping ads, or sharpening attribution models, everything we do is grounded in rigorous insight and executed with an owner’s mindset.

Reports To

Director of AI & Automation

Works Closely With

Automation Engineer (Alvaro), Agency Leadership

ABOUT RUBIX AGENCY

Rubix Agency is a performance marketing consultancy combining management consulting rigor with hands-on execution to help fast-scaling eCommerce and DTC brands drive profitable growth. Our services include:

• Paid media optimization (Meta, Google)
• Affiliate partnerships and performance PR
• AI-powered automation systems for operational efficiency

We are building an AI-first operations infrastructure, deploying intelligent workflows to reduce manual work and enable our team to focus on strategy, optimization, and scaling impact. Over the past year, we’ve deployed 47+ internal automation agents and are rapidly expanding.

ROLE OVERVIEW

We are hiring an AI Systems Delivery Manager to own end-to-end execution and accountability of internal AI automation initiatives. This role bridges:

• Technical delivery coordination
• Workflow automation project management
• Operational accountability and cross-functional alignment

Key aspects of the role:

• Work daily with the Automation Engineer to ensure tasks are properly scoped, moving at the right velocity, and delivered to production on schedule
• Evaluate technical work quality, assess timelines, and escalate blockers proactively
• Bring ideas for new automations, smarter system connections, and process improvements
• Collaborate with leadership on AI workflows supporting performance marketing operations

KEY RESPONSIBILITIES

Delivery Management & Engineering Oversight

• Lead async daily check-ins with the Automation Engineer
• Evaluate task complexity and delivery estimates
• Flag blockers, ambiguous specs, or capacity concerns
• Review completed automation builds against specs

Technical Project Scoping & Documentation

• Translate leadership automation concepts into clearly scoped workflow specs
• Break larger initiatives into sequenced milestones with owners, deadlines, and Definition-of-Done
• Maintain documentation for engineers to execute tasks independently

Project Operations (ClickUp)

• Manage AI/automation pipelines in ClickUp (boards, statuses, dependencies, deliverables)
• Ensure project state reflects reality
• Build reusable templates for recurring automation tasks (n8n workflows, API integrations, reporting automations)
• Deliver weekly velocity and delivery performance reports

Delivery Velocity & Cycle Time Management

• Track cycle times from task creation to production launch
• Maintain a transparent ship log of deployments and outcomes
• Lead weekly syncs to review shipped work, upcoming tasks, and at-risk initiatives
• Prioritize high-impact automation work

Process Standards & Workflow Governance

• Build and maintain SOPs for automation delivery
• Create intake processes to enforce clarity before work begins
• Develop quality checklists for common deliverable types
• Ensure production workflows have basic documentation

Innovation, AI Strategy & Roadmap Input

• Participate in ideation sessions and propose new automation concepts
• Identify operational inefficiencies and recommend automation solutions
• Stay current on AI, integration, and automation trends
• Contribute to the automation roadmap with rough scope and business case

WHAT YOU’LL NEED TO SUCCEED

Minimum Requirements

• 3–6 years in technical project management, delivery management, AI operations, or automation project coordination
• Ability to read and interpret workflow automation builds (n8n, Make.com, Zapier)
• Experience managing technical contributors with clear accountability
• Proficiency with ClickUp for project and task management
• Excellent English communication skills for async remote coordination
• Basic understanding of performance marketing metrics (ROAS, CPA, CAC, LTV) and marketing data pipelines

Bonus Qualifications

• Experience managing automation pipelines or API integration projects
• Familiarity with AI tools and APIs (OpenAI, Claude, Perplexity)
• Startup, agency, or AI-first environment experience
• Technical writing, QA, or workflow documentation background
• Exposure to performance marketing platforms (Meta Ads, Google Ads, Klaviyo, Shopify)
• Basic Python scripting knowledge

EXPECTATIONS & SCOPE

This role is NOT:

• A software engineering role
• A passive task tracker
• A media buying, campaign strategy, or marketing strategist position

You are accountable for execution quality, delivery velocity, and operational excellence in AI automation systems.

HOW WE’LL MEASURE SUCCESS

• Workflow Ship Rate: consistent weekly deployment of automation tasks
• Spec Quality: no engineer blockers due to missing information
• Deadline Accuracy: realistic estimates with proactive variance reporting
• Engineering Utilization: clear pipeline of prioritized tasks
• ClickUp Hygiene: accurate project state and self-serve leadership visibility

HOW TO APPLY

We don’t hire on resumes alone. Include a practical exercise response:

Exercise: In 200–300 words, given a ClickUp board with 12 automation tasks (4 In Progress blocked on missing API credentials), describe how you would:

• Diagnose the issue
• Act within 24 hours
• Communicate status to leadership

(Email your response with a brief intro and relevant experience to: [email protected])

WHY JOIN RUBIX

• Work directly with leadership to ship AI systems at agency scale
• Real ownership with measurable impact
• Deep exposure to production AI systems (n8n, OpenAI API, DataForSEO)
• Fully remote, async-first culture with daily Slack collaboration
• High-velocity environment — weekly shipping and rapid iteration