Rigid Security Administrative Assistant Elmont, NY · Full time Company website

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Rigid Security is a growing commercial security and low-voltage company based in Elmont, NY. We support businesses and multi-site organizations with video surveillance, access control, and system support services.

Responsibilities

• Manage Accounts Receivable & Accounts Payable (invoicing, payment tracking, vendor bills)
• Maintain accurate records in QuickBooks (required)
• Support customer communications: emails, inquiries, follow-ups, and basic scheduling
• Document projects, service calls, and internal business processes
• Order office and project supplies; coordinate with vendors as needed
• Organize job folders, proposals, service reports, and closeout documentation
• Track open invoices, POs, and job/admin tasks to ensure follow-through

Requirements

• QuickBooks + bookkeeping knowledge (must-have)
• Strong organization, follow-up, and communication skills
• Comfortable with Google Workspace / Microsoft Office (email, documents, spreadsheets)
• Ability to handle confidential information professionally

Nice to Have

• Experience in security, low-voltage, construction, or service-based operations
• Familiarity with purchase orders, vendor portals, and inventory tracking