Ridgebury Farm & Stables, LLC & Ridgebury Riders, Inc. Administrative and Billing Specialist Ridgefield, CT · Part time
Apply for Administrative and Billing Specialist

We are seeking a highly organized and experienced Administrative and Billing Specialist to join our dedicated team. This role is essential to the daily operations of Ridgebury Farm, ensuring smooth administrative functioning and accurate medical billing processes for occupational therapy, physical therapy, and speech-language services. The ideal candidate is a self-starter with a strong understanding of medical billing systems and nonprofit operations, who thrives in a collaborative, mission-driven environment.

Description

Note: This position will start as part-time, between 20-30 hours per week. As the role grows, there may be an opportunity for full-time, 30-40 hours per week. Full-time employees are eligible for health benefits, including medical, dental, vision, life and 401k matching and paid time off. .


Key Responsibilities:

Administrative Support:

  • Manage scheduling, communications, and recordkeeping for therapy sessions and organizational events
  • Assist in onboarding and coordinating staff, therapists, and volunteers
  • Maintain client files, consent forms, and compliance documentation in accordance with HIPAA and nonprofit standards
  • Support grant reporting, board communications, and general administrative tasks
  • Serve as the first point of contact for inquiries related to services, appointments, and general farm operations

Billing:

  • Enter and manage transactions in QuickBooks (invoicing, payments, categorization).
  • Assist with monthly reconciliations and reports.
  • Maintain accurate and timely financial records in coordination with the Director of Finance.
  • Familiar with Medical Billing procedures/standards is preferred.  



Data Management and Reporting:

  • Create and update spreadsheets in Microsoft Excel for tracking hours, budgets, or operational data.
  • Generate weekly and monthly reports as requested.



Qualifications:

  • Bachelor’s degree from an accredited college or university (required)
  • Minimum of 5 years of experience in administrative support and medical billing (required)
  • Experience working in a nonprofit or healthcare/therapy setting (strongly preferred)
  • Proficiency in billing software (Quickbooks) and Microsoft Office Suite
  • Knowledge of CPT codes, insurance reimbursement procedures, and claim resolution
  • Strong communication skills and high attention to detail
  • Ability to manage confidential information with discretion

Compensation & Benefits:

  • Competitive salary commensurate with experience
  • Flexible scheduling and a supportive work environment
  • Opportunity to be part of a meaningful mission in a beautiful farm setting
  • Professional development opportunities and potential for growth within the organization


Salary

$21 - $23 per hour

Apply for Administrative and Billing Specialist