Rentvine LLC
Office Manager/HR Assistant
Estero, FL
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Full time
Company website
The Office Manager will oversee all daily office functions and assist with supporting the HR, recruiting, and onboarding process, ensuring that we attract and retain top talent. This role combines administrative management with a focus on human resources, making it essential for the smooth operation of our office and employee engagement initiatives.
Description
- Manage the reception area to ensure effective communications both internally and externally to maintain professional image.
- Manage daily office operations, including scheduling, supplies management, and facility maintenance.
- Maintain office organization, ensuring a professional environment. Serve as the primary point of contact for office-related inquiries and issues.
- Support budget management and financial reporting for office expenses.
- Assist leadership with the negotiation and the purchase of office supplies as needed.
- Supervise the maintenance of the facility and office equipment, including copier, coffee machines etc.
- Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, ordering computers, etc.)
- Primary point person for facility maintenance, mailing, shipping, supplies, and general office equipment.
- Help manage relationships with vendors, service providers and landlords, ensuring that all issues are resolved in a timely manner.
- Post job openings on various platforms and manage candidate sourcing.
- Screen resumes and conduct initial interviews to assess candidates’ qualifications.
- Coordinate interview schedules and communicate with candidates throughout the recruitment process.
- Assist in onboarding new employees, ensuring a smooth transition into the company.
- Maintain and update employee records and HR databases.
- Assist in developing and implementing HR policies and procedures.
- Support employee engagement initiatives and assist in planning and organizing company events.
- Coordinate schedules, appointments, and travel coordination for major events.
- Maintain a safe and secure working environment.
- Participation as needed in special department projects.
Salary
$50,000 - $65,000 per year