Red1 Accounting Specialist Remote · Full time Company website

Apply for Accounting Specialist

Founded in 2018, Red1 is a full-service commercial IT firm based in the Bradenton–Sarasota, Florida area. We provide comprehensive IT management services, including computer sales and support, network architecture, maintenance and repair, access control, VoIP, fire and security alarm systems, and security camera solutions. Our Red1 Builds division specializes in designing and installing low-voltage and life safety systems for new construction and remodel projects.

Red1 is seeking a detail-oriented and organized Accounting Specialist – Bookkeeping, Accounts Receivable & Accounts Payable to support our growing IT and construction divisions. This person is responsible for managing day-to-day bookkeeping functions, invoicing, accounts receivable, accounts payable, collections, vendor payments, and maintaining accurate financial records within QuickBooks.

The ideal candidate will have experience working with service-based businesses, construction job billing, vendor management, and project-based invoicing while maintaining a high level of accuracy and professionalism.

Responsibilities

• Manage accounts receivable and collections activities.
• Create and distribute invoices for IT service contracts, project work, and construction jobs.
• Track customer payments and follow up on outstanding balances.
• Process customer payments and apply payments to invoices.
• Manage accounts payable, including reviewing, coding, and entering vendor bills.
• Schedule and process vendor payments in a timely manner.
• Reconcile vendor statements and resolve billing discrepancies.
• Maintain accurate financial records in QuickBooks.
• Reconcile bank, credit card, customer, and vendor accounts.
• Assist with month-end reporting and account reconciliation.
• Review job costing and project billing for accuracy.
• Match vendor bills, receipts, purchase orders, and project costs as needed.
• Track subcontractor and vendor invoices related to construction projects.
• Work closely with project managers and leadership to ensure timely and accurate billing and cost tracking.
• Assist with financial audits and provide requested documentation.
• Maintain organized financial, vendor, customer, and project records.
• Support general bookkeeping and administrative accounting functions.

Qualifications

• Experience with QuickBooks required. (NOTE: Applicants without QuickBooks experience will not be considered)
• Previous bookkeeping, accounts receivable, and accounts payable experience.
• Experience billing construction projects and service-based work preferred.
• Strong understanding of invoicing, collections, vendor payments, and account reconciliation.
• Ability to review and code expenses accurately by job, project, department, or cost category.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong communication and customer service skills.
• Proficient with Microsoft Office, including Excel.

Preferred Experience

• Construction industry accounting.
• IT service or managed services billing.
• Accounts payable and vendor management.
• Audit preparation and support.
• Job costing and project-based accounting.
• Subcontractor invoice tracking.
• Purchase order, receipt, and vendor bill matching.

Compensation

Compensation will be based on experience and qualifications.

To Apply

Please submit your resume and relevant experience for consideration.