Puget Law Group, LLP Treatment Compliance Coordinator & DOL Specialist Seattle, WA · Full time Company website

Apply for Treatment Compliance Coordinator & DOL Specialist

Puget Law Group LLP (PLG), a rapidly growing Criminal Defense, DUI and Personal Injury Law Firm in the Pacific Northwest, is searching for experienced, highly organized, and committed Treatment Compliance Coordinator and DOL Specialists to join our rapidly expanding team in providing coordination and compliance support to our clients, and administrative support to our attorneys and support staff at our Tacoma and Seattle locations.

PLG is the top-rated law firm of its kind in the Pacific Northwest – and one of the fastest growing law firms in the nation. For the past four years, PLG has been listed in the Inc. 5000 “Fastest Growing Private Companies in the U.S.,” and the Puget Sound Business Journal’s “Fastest Growing Private Companies in Washington State,” In addition, we were recently listed as “the Fastest Growing Criminal Defense Law Firm in America” (Law Firm 500, 2021).

Through an unwavering commitment to growth, to excellence both in business and in the courtroom, and to caring for each client experience as though they were our only client, we are building the Injury and Criminal Defense law firm of the future.

This is an excellent opportunity for an exceptionally skilled individual to join a dynamic legal team and contribute to the success of a fast-paced practice. Opening to start immediately. You will be supporting 13+ well-respected attorneys . The ideal candidate must be knowledgeable, accountable, organized, work independently, be resourceful, and be an enthusiastic team member with an optimistic mindset, providing our clients with the best possible results.

Qualifications:

• Associate’s degree in paralegal, certificate, or Bachelor’s degree preferred
• 3 years of experience as administrative/office assistant (preferably legal setting)
• Detail oriented, highly organized, ability to multitask and prioritize, excellent verbal and written communication, professional
• Self-motivated to work independently, be resourceful and foster a positive cohesive team atmosphere, pro-active team player
• Ability to prioritize workloads, adapt to competing demands and meet deadlines
• Proficient with Microsoft Office Suite, Adobe
• Clio Grow and Clio Manage is a plus
• Ability to be flexible and comfortable with changing demands
• Solution oriented
• Bilingual (Spanish) is a plus
• This is an in-person job, not remote

Education and Experience:

• BA, Associate or Certificate in a relevant field.
• Drug, Alcohol, Domestic Violence and Sexual Deviancy evaluation and treatment coordination 3-5 years (Preferred)
• Department of Licensing 3-5 years (Preferred)
• Microsoft Office 3-5 years (Required)
• Administrative experience (Required)
• Legal: 3 years (Preferred)

Role Overview/Responsibilities:

As the Treatment Compliance Coordinator and DOL Specialist at PLG, your primary responsibilities include managing treatment compliance and Department of Licensing issues for our criminal defense caseload at a fast-paced law firm. These responsibilities include:

Treatment Compliance Coordinator:

• Act as the main point of contact for all PLG clients requiring court-ordered treatment, including chemical dependency, mental health, domestic violence, anger management, community service, parenting classes, defensive driving, and medical records.
• Obtain Release of Information and maintain electronic records in compliance with HIPAA guidelines.
• Coordinate with medical professionals, treatment and service providers, and multiple Washington State Courts.
• Prepare documents and reports for filing before court hearings or trials.
• File all compliance documents with the courts on multiple electronic platforms.
• Coordinate with treatment agencies to ensure timely filing of monthly reports with the court, ensuring clients are in compliance with court orders.
• Communicate effectively with clients, families, treatment providers, attorneys, paralegals, and courts.

Department of Licensing Specialist:

• Prepare and submit necessary documentation for Department of Licensing (DOL) hearings, including client records, evidence, and legal forms.
• Provide clients with guidance on hearing processes, potential outcomes, and license reinstatement procedures.
• Manage all follow-up actions, including assisting clients in obtaining necessary approvals for license restoration.
• Maintain attorney calendar for all DOL hearings.

Soft Skills:

• Ability to pivot and work in a fast-paced environment.
• Ability to prioritize.
• Excellent time management.
• Ability to follow procedures.
• Strong written and verbal communication.
• Problem-solving skills.
• Organizational skills.
• Detail-oriented.
• Empathy and patience.
• Reading comprehension.
• Desire to learn.

Technical Skills:

• Knowledge in drug and alcohol evaluation and treatment coordination with clients, law office and courts.
• Knowledge in Department of Licensing issues.
• Knowledge of Washington State Court rules and filing systems, including LINX, Odyssey, OCourts, KCDC, KIT District, USDC-Pacer, KCScript, Seattle Municipal Portal, eFileWA, and JIS.
• Proficiency in Clio Grow, Clio Manage,
• Proficiency in Outlook, MS Office Suite, SharePoint, Clio, Excel and OneDrive.

If you think you’re a great fit for this exciting role, please provide a resume AND a cover letter. To learn more about PLG, visit us at pugetlawgroup.com.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Tuition reimbursement
• Vision insurance