PROPEL REHABILITATION & WELLNESS LLC Hybrid Physical Therapy Office Administrator West Long Branch, NJ · Part time

This part time rehab office position is hybrid, between our West Long Branch office and home. Looking for 20-24 hours to start, as this is a new position within our practice.



Administrative Support:

  • Manage and maintain office supplies, equipment, and inventory, both in-office and remotely.
  • Answer and direct phone calls, text messages, emails, and inquiries, handling them both in-office and remotely.
  • Assist with scheduling appointments, meetings, and conferences, utilizing in-office and remote scheduling tools.
  • Draft, edit, and proofread documents and reports, whether in-office or remotely.
  • Handle incoming and outgoing mail and packages, including remote coordination.

Office Organization:

  • Ensure the office is clean, organized, and presentable, both in-office and remotely.
  • Arrange office layout and workspace allocation, considering both in-office and remote workspace needs.
  • Maintain filing systems and records, with the ability to access and update remotely.
  • Monitor and order office supplies as needed, whether in-office or remotely.

Data Entry and Record Keeping:

  • Enter data accurately into spreadsheets and databases, with the flexibility to do so in-office or remotely.
  • Maintain and update employee records, ensuring accuracy both in-office and remotely.
  • Assist in running reports required for payroll and expense report processing, managing this task from both in-office and remote locations.
  • Generate reports and summaries as required, using remote data access and reporting tools.

Clinic Duties:

  • Run reports and assist with billing, including remote billing tasks.
  • Check and reply to office emails, phone calls, text messages and faxes throughout the day, whether in-office or remotely.
  • Communicate with team/staff members regarding day-to-day operations, including scheduling, customer service, authorizations, billing, and client information.
  • Share responsibilities in telephone communications for home-based and community sessions, managing calls from both in-office and remote settings.
  • Verify all patients for their therapy encounter, including insurance verifications, demographics, and prescriptions, ensuring updates in the EMR system (Prompt EMR), both in-office and remotely.
  • Assist the billing specialist as needed, with experience in CPT codes for PT, OT billing being a plus.
  • Assist with insurance credentialing of staff through online PECOS systems for Medicare, handling this task both in-office and remotely.
  • Assist with weekly reports from the EMR system and communicate information to the shared drive with office/clinical leads, whether in-office or remotely.
  • Assist with daily business functions, including monthly vendor billing, website management, and handling marketing inquiries, with the flexibility to perform these tasks from both in-office and remote locations.


  • Previous experience in a clinic or healthcare administrative role is preferred.
  • Strong organizational and communication skills, adaptable to both in-office and remote work environments.
  • Proficiency in using EMR systems, Prompt EMR experience is a plus.
  • Knowledge of CPT codes for PT, OT, SLP billing is beneficial.
  • Ability to multitask and work effectively in a fast-paced, hybrid work setting.


$17 - $22 per hour