Premier Pulmonary Critical Care and Sleep Medicine Medical Office Manager/Health care administerator Denison, TX · Mckinney, TX · Plano, TX · McKinney, TX · Full time

Apply for Medical Office Manager/Health care administerator

We are an ever expanding team of professionals. Our expertise is in Pulmonary Critical Care and Sleep medicine. We take pride in being at the forefront of interventional Pulmonary medicine . Our patient population is vast and we see patients for asthma, COPD, allergic rhinitis, Pulmonary fibrosis, Pulmonary hypertension, ILD, Chronic cough , Alph 1 AT deficiency, Restrictive lung disease, Bronchiectasis, Recurrent pneumonia, Asbestosis, Neuromuscular disorders leading to poor airway clearance, Sleep apnea and all other spectrum of Pulmonary and Sleep disorders

Medical Office Manager Responsibilities

Office Operations

• Oversee daily operations of a busy multi-provider medical practice.
• Ensure efficient patient flow and clinic productivity.
• Develop and enforce office policies and procedures.
• Maintain office organization, cleanliness, and professionalism.
• Monitor office supplies and equipment inventory.

Staff Management

• Supervise front desk, medical assistants, referral coordinators, and administrative staff.
• Recruit, interview, hire, and train new employees.
• Conduct performance evaluations and coaching.
• Manage employee schedules, attendance, and time-off requests.
• Promote teamwork, accountability, and a positive work culture.

Revenue Cycle & Billing Oversight

• Monitor collections, copays, deductibles, and patient balances.
• Work closely with billing and coding staff to resolve claims issues.
• Review accounts receivable and aging reports.
• Assist with payment plans and collection procedures.
• Ensure insurance information is accurate and up to date.

Insurance & Authorizations

• Oversee prior authorization and referral processes.
• Ensure verification of insurance benefits and eligibility.
• Maintain knowledge of payer requirements and policy changes.
• Coordinate with insurance companies regarding denied claims and appeals.

Scheduling & Practice Growth

• Manage provider templates and appointment scheduling.
• Optimize clinic schedules to maximize productivity.
• Monitor no-show rates and implement improvement strategies.
• Assist with patient retention and service excellence initiatives.

Compliance & Quality Assurance

• Ensure compliance with HIPAA, OSHA, Medicare, and payer regulations.
• Maintain staff training and competency records.
• Prepare for audits, accreditation reviews, and inspections.
• Monitor quality metrics and patient satisfaction.

Financial Management

• Assist with budgeting and expense management.
• Analyze office performance metrics and key performance indicators (KPIs).
• Prepare administrative reports for physicians and leadership.
• Monitor profitability and operational efficiencies.

Desired Qualifications

• 3+ years of medical office management experience preferred.
• Strong leadership and conflict-resolution skills.
• Experience with insurance verification, authorizations, collections, and billing workflows.
• Knowledge of EMR/EHR systems and medical practice operations.
• Excellent communication and organizational skills.
• Ability to multitask and thrive in a fast-paced healthcare environment.
• Self-motivated, proactive, and solution-oriented.

Preferred Specialty Experience

• Pulmonary Medicine
• Sleep Medicine
• Allergy & Immunology
• Clinical Research Operations
• Medicare, Medicaid, Commercial Insurance, and Authorization Management

Ideal Candidate Traits

• Strong leader who leads by example.
• High level of professionalism and integrity.
• Patient-centered with exceptional customer service skills.
• Proactive learner who continuously seeks process improvements.
• Reliable, dependable, and capable of managing multiple priorities simultaneously.

Resume/Job Posting Title:

Medical Office Manager – Pulmonary, Sleep & Allergy Practice

Experienced leader responsible for office operations, staff supervision, scheduling, insurance authorizations, revenue cycle oversight, compliance, and delivering exceptional patient care experiences.