pocstock career center Administrative Assistant Newark, NJ · Full time Company website

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pocstock is a culturally intelligent content and data company building the future of inclusive media and AI. We create and license authentic images, video, and datasets that reflect real people and real life, partnering with brands and technology companies to make visual media and AI systems more accurate, trustworthy, and grounded in the world around us.

We are proudly based in Newark, New Jersey, and are committed to building talent, opportunity, and global leadership in content and data while remaining inclusive, welcoming, and mission driven.

Location: Newark, NJ (In-Person)

Employment Type: Full-time

Position Summary

pocstock is looking for a dependable, organized, and proactive Office Assistant to help support the daily needs of our Newark office and creative studio. This is a hands-on, in-person role for someone who enjoys variety in their work, likes helping teams stay organized, and is comfortable jumping into different projects throughout the day.

The ideal candidate is resourceful, detail-oriented, and excited to contribute to a creative and mission-driven company. No two days will look exactly the same in this role.

Key Responsibilities

Office & Administrative Support

• Help keep the Newark office and studio organized, stocked, and running smoothly
• Manage incoming and outgoing mail, deliveries, and packages
• Order and organize office, kitchen, and production supplies
• Coordinate scheduling for meetings, guests, and shared office/studio spaces
• Support general administrative tasks including data entry, document organization, and filing
• Assist with vendor coordination and office maintenance requests
• Assist with intern schedules and basic onboarding support when needed
• Help create a welcoming and organized office environment for staff, guests, interns, and clients

Community Engagement

• Help organize and support company events, workshops, and community activations
• Assist with event setup, breakdown, guest coordination, and supplies
• Support local outreach efforts including distributing flyers and promotional materials
• Represent pocstock professionally at local events and networking opportunities when needed

Marketing & Project Support

• Assist with marketing and operational tasks across departments
• Help prepare materials for meetings, productions, and presentations
• Support production and studio projects with logistics, organization, and setup
• Assist with organizing props, equipment, and studio spaces as needed

Qualifications

• 1–2 years of experience in an administrative, office support, retail, hospitality, or coordinator role preferred
• Strong organizational skills and attention to detail
• Comfortable multitasking and handling a variety of responsibilities throughout the day
• Friendly, professional, and dependable with strong communication skills
• Comfortable using Microsoft 365, Google Workspace, ChatGPT, and basic scheduling tools
• Willingness to assist with hands-on tasks and occasional event setup
• Must be based in or near Newark, NJ and available to work on-site full time
• Interest in technology, creative industries, media, events, or community engagement is a plus
• Alignment with pocstock’s mission and values