Pitney Meadows Community Farm, Inc. Director of Operations and Finance Saratoga Springs, NY · Full time Company website

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Pitney Meadows Community Farm 

Director of Operations and Finance

223 West Ave, Saratoga Springs, NY 12866

(518) 290-0008  

https://www.pitneymeadowscommunityfarm.org

Founded in 2016, Pitney Meadows Community Farm is a 166-acre preserved working farm in the heart of Saratoga Springs. Our mission is to grow food, community, and connection, and to educate about the natural world right here on our conserved farm in the heart of Saratoga Springs. Our accessible trails, farm stand, and volunteer and community engagement opportunities make the farm a vibrant, inclusive space for all to engage, learn, and grow together.

Our farm is alive with creativity and dedicated community engagement, offering a productive and joyful place for volunteers, employees, and visitors. As we continue to grow and develop new programs, we aim to create a dynamic, inclusive, and resilient community that thrives on a shared commitment to the well-being of our environment and each other. 

Position Description: 

The Opportunity

We're looking for an experienced, detail-oriented operations and finance leader to join our team as Director of Operations and Finance. This is the right role for someone who finds satisfaction in building systems that work, keeping an organization financially healthy, and making sure the people around them have what they need to do their best work.

Reporting to the Executive Director, the Director of Operations and Finance oversees the farm's financial operations, organizational compliance, grants management, and internal program coordination. This role is a key organizational partner, keeping daily operations running with accuracy and efficiency while contributing to longer-term planning and process improvement.

Key Responsibilities

Finance

• Lead the annual budgeting, forecasting, and financial planning process in partnership with the Executive Director, Board Treasurer, and program leads.

• Prepare and maintain financial statements and management reports, cash flow forecasts, and variance analyses. 

• Guide bookkeeper to book accurate accounting entries, including accounts payable, accounts receivable, payroll, capex, vendor payments, and cash/bank account reconciliations.

• Coordinate the annual audit, tax filings, Form 990, CHAR500, and related compliance reporting with the Executive Director, Board Finance Committee, and external auditors.

• Support grant budgeting, tracking, compliance, and reporting in collaboration with the Executive Director, Director of Fund Development, program leads, and bookkeeper.

• Assess the financial contribution of the farm’s programs, including farm stand and other earned revenue streams and direct costs.

• Develop, maintain, and improve internal financial controls, policies, reporting tools, and accounting processes to increase accuracy, efficiency, and transparency.

Operations

• Partner with the Executive Director to ensure organizational systems, workflows, staffing support, and infrastructure are in place to support successful program execution.

• Manage contractor relationships, program schedules, documentation, reporting processes, and administrative coordination in support of program leads.

• Ensure grant-funded programming is executed in alignment with funder requirements, approved budgets, internal timelines, and reporting deadlines.

• Monitor organizational compliance requirements, including payroll, insurance renewals, regulatory filings, audit support, and applicable local, state, and federal requirements.

• Identify and resolve operational bottlenecks across departments, helping improve efficiency, accountability, and cross-functional coordination.

• Monitor risk management policies and procedures to help minimize programmatic, financial, operational, and organizational risk.

Qualifications

• 7+ years of progressive experience in finance, operations, administration, or a related field, with experience managing budgets, processes, projects, or cross-functional work.

• Strong financial and analytical skills, including experience with budgeting, forecasting, reporting, expense management, and variance analysis.

• Ability to learn new systems, processes, compliance requirements, and reporting structures quickly and apply them with accuracy and sound judgment.

• Strong organizational and project management skills, with the ability to manage multiple priorities, deadlines, stakeholders, and details.

• Clear and collaborative communicator who can work effectively with leadership, staff, board members, vendors, funders, partners, and the public.

• Proficiency with accounting, spreadsheets, and business software; QuickBooks, project management tools, CRM systems, or donor databases are a plus.

Bachelor’s degree in accounting, finance, business administration, nonprofit management, or a related field preferred; relevant experience may be considered in lieu of a specific degree.

Benefits: 

At Pitney Meadows Community Farm, we value the well-being and engagement of our team members. As part of our commitment to supporting a healthy and thriving workforce, we offer a comprehensive benefits package that includes:

Health and well-being:

• Access to individual health, dental, and vision coverage at a reduced rate, ensuring that our team members have the support they need to maintain their well-being.
• Access to the Adirondack Employee Assistance Program.

Seasonal and Farm:

• Enjoy the harvest of your hard work with a complimentary summer CSA share. 
• Embrace the spirit of community and camaraderie by participating in farm events at no cost on your time-off. Whether it's educational workshops, community gatherings, or seasonal celebrations, we encourage our team members to be an integral part of the farm's vibrant activities.
• 25% discount at our Farm Stand.

Flexible Work Environment:

• Recognizing the importance of work-life balance, we offer a flexible work environment that accommodates the needs of our team members.

Work Environment: 

The position is located in Saratoga Springs, NY. Typical hours are 9-5pm Mon-

Fri with flexible schedule options. Position is required to be on-site during the season and remote through the winter.

Terms and Compensation: 

This is a full-time yearly position.

This position is a salaried role between $69,000-$72,000 BOE.

Application period:  If you are interested in applying for the Director role, please submit a cover letter and resume through our Gusto portal. Applications will be accepted and evaluated through July 30th. Any questions regarding this position can be sent Brooke McConnell, Executive Director, at [email protected] 

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Pitney Meadows Community Farm (Pitney Meadows) maintains a policy of non-discrimination with all employees and applicants for employment. All aspects of employment are based on merit, competence, and qualifications. It is the policy of Pitney Meadows in recruiting, hiring, training, and promoting employees to select the best qualified individuals without regard to age, race, color, national origin, marital status, gender (including gender identity and transgender), religion, sexual orientation, military status, genetic information, disability, domestic violence victim status, familial status or any other characteristic protected by law.