Pilot Project Brewing Company Event Operations Manager - Milwaukee Milwaukee, WI · Full time Company website

Apply for Event Operations Manager - Milwaukee

Salary- $58,000-$60,000

Start Date: May, 2025

Benefits:

• Healthcare, Dental, and Vision following 60 days of employment
• 401(k) following 1 year of employment
• PTO Package
• Employee Discounts

Qualifications:

• Minimum of 3 years experience managing events
• Exceptional oral and written communication and project management skills for dealing proactively and consistently with clients, vendors and staff
• Strong organizational and planning skills to coordinate the actions of multiple parties
• Multitasking ability necessary to move from one task to another at a fast pace
• Computer skills for using events management software, word processors, spreadsheets and e-mail
• Basic accounting skills to track spending and manage a budget
• Knowledge of risk management to identify potential legal liabilities and take steps to mitigate them
• Good networking skills to build reliable relationships with vendors and suppliers and attract new customers
• Ability to work a minimum of 40 hours per week including nights, weekends, and events booked

Responsibilities:

• On-the-ground manager for corporate, wedding and other social events
• Organize and execute ROI positive strategy for on-premise events
• Organize facilities and manage all event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc
• Liaise with clients to identify their needs and ensure customer satisfaction
• Communicate with all vendors during set-up and throughout the event
• Provide feedback and monthly sales, labor, etc. reports to Events Team
• Propose ideas to improve provided services and event quality
• Ensure compliance with insurance, legal, health and safety obligations
• Create staff schedule for private events
• Specify staff requirements and coordinate their activities
• Oversee event staff and other workers who will set up, work during or clean up after the event and manage communication with each disciplines’ stakeholders
• Collaborate with marketing and PR to promote and publicize events
• Proactively handle any arising issues and troubleshoot any emerging problems on event days
• Conduct pre- and post – event evaluations and report on outcomes
• Place linen and other decor orders a minimum of 2 weeks in advance of the event
• Place special drink orders upon client request
• Communicate with restaurant team adjust reservation software when events booked impacts restaurant service
• Lead plated dinner services with Banquet Chef

Content Creation:

• Capture and/or coordinate event photos and film for content across Pilot Project brands’ suite of platforms to be wholly owned by Pilot Project Brewing
• Help lead visual design across Pilot Project event assets including posters and other advertorial materials
• Archive and store content in a centralized and accessible digital cloud platform

Other Expectations:

• Clear understanding of Pilot Project’s mission, concept, and incubated brands
• Ability to work flexible hours
• Ability to follow instructions clearly to achieve desired results
• Maintain high integrity for business performance, personal relations, and maintain sustainable business practices