Pile Law Firm - Blue Bell, PA office - Law firm seeking entry level, highly motivated, administrative assistant.
Salary commensurate with experience.
We are looking for a full time office receptionist and administrative assistant for our growing law practice! If you’re a “right fit” for us, you’ll have a job that has meaning and impact on the lives of the people we work with, and you’ll work with highly professional, yet amazingly friendly, co-workers. We have a great company culture and care about our team members. We are looking for a self starter who is coachable, and willing to learn.
Duties include, but are not limited to:
- Setting up phones and computers for new team members
- Maintaining an inventory of and purchasing office supplies
- Processing incoming and outgoing mail
- Engaging with clients in a manner that aligns with the firms core values
- Create physical Client Files
- Making Reservations / Lunch Orders
- Preparing for in office appointments and consultations
- Maintaining the firm master calendar
- Keeping physical files maintained by scanning documents and filing away
- Submitted IT support tickets
- Checking voicemails and returning calls, as needed.
- Assisting management with onboarding
- Notarizing and acting as a witness for will signings
- Answering and directing phone calls
- Preparing for development events
- Acting as a general assistant to paralegal and attorney staff.
Required Qualifications:
- Minimum of 5 years of work experience in a professional office setting
- Excellent communication skills both verbal and written.
- Meticulous attention to detail and organizational skills.
- Strong research and report-generating skills
- Highly developed time management, organizational and prioritization skills with the ability to multitask
- Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) AND Google Workspace, Internet research skills, document management systems, attorney time entry software.
- Ability to operate office equipment and software
- Ability to work independently as well as on a team
Desired Qualifications:
- Experience working in MyCase case management system
- Technology proficient and savvy
- Active PA Notary or willing to obtain a notary license
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift (8:30-5:00 M-F)
- Monday to Friday
- No weekends
COVID-19 considerations:
We follow all CDC COVID precautions and recommendations.
Education:
- Bachelor's (Preferred)
- High School, required
Work Location: In person