Pile Law Firm Experienced Legal Secretary Blue Bell, PA · Full time Company website

Apply for Experienced Legal Secretary

Job Title: Legal Secretary

Location: Pile Law Firm - Blue Bell, PA Office

Position Type: Full-Time

Salary: Commensurate with experience

About the Role

Pile Law Firm is seeking a proactive, highly motivated Legal Secretary with at least two years of experience in a boutique law firm environment supporting 2-4 attorneys and 4 paralegals. This role is essential to the seamless operation of our tech-savvy, high-accountability firm, where you will be responsible for managing the founding attorney’s email, calendar, and travel arrangements, and providing direct support across our team. If you’re a self-starter who can adapt quickly, meet or exceed goals, and thrive in an innovative environment, this role may be perfect for you.

Responsibilities

Client & Calendar Management

• Act as the primary point of contact for client engagement, including greeting clients and assisting with consultations.
• Open and manage new client files, ensuring accurate entry and compliance with firm standards.
• Maintain the firm’s master calendar, including all scheduling and deadlines, as well as the founding attorney’s email, calendar, and travel arrangements.
• Coordinate trial preparations, court document requests, and manage travel arrangements as necessary; facilitate e-filing of legal documents.

File & Document Custodianship

• Organize and maintain physical and digital files, ensuring accurate scanning, storage, and accessibility.
• Serve as the custodian for original documents, upholding firm standards for file integrity.
• Process incoming and outgoing mail and checks with meticulous attention to detail.

Office Management & Operational Support

• Oversee office functions, including managing inventory, coordinating with external vendors, and arranging for couriers and delivery services as needed.
• Serve as the point of contact for maintenance and emergency issues such as power outages.
• Prepare the office for in-person consultations, team meetings, and trial readiness; assist with social media marketing and content creation.
• Support onboarding by setting up phones, computers, and essential training documentation for new hires.

Special Event & Marketing Assistance

• Provide support for after-hours or weekend events as needed, including taking photos or videos.
• Represent the firm’s core values and positive client engagement in networking and community events.

Witness & Notary Responsibilities

• Serve as a PA Notary Public, witnessing will signings and assisting in the preparation of legally binding documents.

Qualifications

Required

• At least two years of experience as a Legal Secretary in a boutique law firm environment.
• High level of technology proficiency; must be comfortable in a tech-driven, innovative environment.
• Self-starter with a demonstrated ability to adapt quickly and respond effectively under pressure.
• Strong organizational skills with meticulous attention to detail.
• Excellent communication skills, both written and verbal, and the ability to prioritize tasks independently.
• Experience working in a high-accountability culture and accustomed to meeting or exceeding goals.
• Flexibility to work occasional evenings and weekends as required.

Preferred

• Experience with MyCase or similar case management software.
• Familiarity with attorney time entry and billing software.
• Active interest in ongoing professional development within the firm.
• Active PA Notary certification.
• 
  

Benefits

• 401(k) with matching
• Dental, Vision, and Health Insurance
• Paid Time Off and Flexible Scheduling
• Professional Development Assistance

Work Schedule

• 8-hour shifts, Monday to Friday (8:30 am - 5:00 pm) with flexibility for weekend events.

Additional Requirements

• Small billable hour requirement.

Salary is commensurate with experience