Pettis Webber Pacific Estate and Asset Planning P.S. Legal Secretary Vancouver, WA · Full time

Our firm needs an exceptional person to assist the partner attorneys with a variety of legal work relating to the practice of elder law. Our Firm: We are passionate about serving our clients. We’ve put a lot of energy into building our “A+ Team,” and we are committed to protecting them! If you take the time to read this ad and follow the instructions to apply, we will be excited for the opportunity to learn more about you. This will probably be the longest, most honest, and most detailed job posting you will ever read. That’s because we want to be very upfront about our expectations about this position and our ideal candidate. If you are up for a job that is as demanding as it is rewarding, please continue reading the rest of this summary. If you are up to the challenge, we look forward to seeing your resumé and cover letter. You must be an optimistic, positive person, as our office does not do well with toxic people, with negative attitudes, whiners, complainers, gossipers, martyrs, or victims. You will not fit in here if you even think you may fall into one of these categories of negative people. We seek people who are not afraid of computers or learning new things that will make their jobs easier. You must be able to handle working with several different databases of information. If you aren’t 100% confident managing data and people, you are not the right person for this job. You must be competent and proficient in the use of WordPerfect (and/or Word), Outlook, and office equipment like copiers and scanners, at a minimum. If you are familiar with legal case management software, that is a plus. We are fully invested in policy procedures and systems. We believe in a team approach, where you can ask for help when you need it without fear of being judged. But at times, you will also need to know how to figure things out on your own and be able to creatively solve problems and come up with solutions. Please do NOT apply if you are not a team player, can’t think on your feet, lose stuff, are not organized, get easily distracted, as by the buzz of your cell phone or a Facebook alert, or if you need to take more than two coffee, smoke, or cell phone breaks during the workday, or if you want to spend time Monday - Friday from 8 a.m. to 5 p.m. surfing the Internet, Facebooking, or chatting on the phone and still expect to be paid. If you are one of those people who like to play sick on Thursday night or Sunday night so you can come in late or take a sick day on Fridays and Mondays, this really is not the job for you. We know and understand the difference between “sick” and *sick*. We provide reasonable PTO. We know how to spot a pattern. If you get “sick” when it is convenient for you and don’t care how your long weekend impacts the rest of the team, please do NOT apply for this position. Can you tell that we want someone who knows how to play on a team? You will be working in a small office where staff members are all accountable to one another. We are strong believers in the team approach, and our office is a team environment. If you think you can fake being a team player, you can’t. Don’t try. Just accept that this is not the job for you. You need to be able to talk to people (all people, including co-workers, clients, family members under stress, visitors, salespeople, servers, and the public) in a manner that puts them at ease and is polite, professional, and well-spoken. You must never “talk down” to anyone you deal with in our office. To be perfectly honest, we expect you to give us 100% when you are at work. You owe it to yourself, to us, and to our clients to do the best job you can. You need to be willing to do what it takes to get the job done right the first time. In our practice, getting it done right the first time for our clients is very important, and we need everyone working with this goal in mind. If this seems too much to ask of you, don’t apply for this position. Most importantly, you must have compassion when dealing with our clients. To put it simply, we want you to do good work and rally around our clients to help solve their legal problems. If you realize that the work environment we have created will enable you to get your job done efficiently while working with people who love what they do and also allow you to earn more money than you can anywhere else and also have a life outside of work, then you are the type of candidate we would like to meet. If you are selected for this position, you will be a part of a wonderful team of people who take great pride in their work and always strive to get the job done right the first time. With regard to compensation, the starting salary range is $18 per hour, based on experience in the field. Is this going to be an easy job? No. It might be one of the biggest challenges of your life. But is it our belief that anything truly great is worth working for and that our greatest growth comes from our biggest challenges? You will be challenged. You will have fun. You will be compensated. You will help our clients. Thinking about applying? Then you are obviously ready for a challenge and want to be part of our team where hard work and efforts are recognized and rewarded!


Job responsibilities

1. Maintain and update cases, relationships, documents, and other mission-critical management systems.

2. Conduct estate planning signing meetings and ensure the authentication of signatures as a Notary Public.

3. Prepare attorneys for appointments, court proceedings, and other meetings by gathering necessary documents.

4. Assist in managing incoming calls.

5. Perform administrative tasks such as scheduling appointments and organizing documents.

Job qualifications

1. Dress professionally in business attire.

2. Be able to lift objects weighing up to 25 pounds from the floor to overhead.

3. Possess a valid driver's license and have driving insurance coverage.

4. Have a high school diploma with some post-secondary education.

5. Have a minimum of three years of experience supporting attorneys.

6. Hold a current Notary Public license or have the ability to obtain one.

7. Display a professional demeanor and possess excellent client service skills.

8. Possess excellent verbal and written communication skills.


$18 - $19 per hour