Panta Rhea Foundation Grants Manager Remote · Full time Company website

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Position: Grants Manager

Location: Mexico City, MX or Washington DC Metro Area, USA

Language: Bilingual English/Spanish, required

Role Type: Full Time employee, Hybrid

About Panta Rhea Foundation

The Panta Rhea Foundation supports organizations and movements led by and working alongside Afro-descendant, Indigenous, and other frontline communities in the Caribbean, Mesoamerica, and the Andes to build collective power, honor and sustain cultures, and regenerate nature. Grounded in a vision of right relationship with each other and the natural world, the Foundation supports community-led efforts to transform systems of food, economies, climate, and culture, centering self-determination, human rights, and justice.

Panta Rhea embraces community-centered, culturally appropriate grantmaking processes that build collective power, self-determination, and long-term positive change. Above all, the Foundation trusts the wisdom of its partners and aims to center their experience, culture, aspirations, and creative practices in all of its work. Panta Rhea is currently moving through a new Theory of Change process, adapting systems and ways of working to incorporate evolving partnerships across the Caribbean and the Americas.

Responsibilities

Grants Administration and Management (50%)

• Maintain functional grants management systems, including a database of current and past grantee partners, grants, grant requests, applications, and reports for grantee partners, Board, and staff efficiency.
• Support refinement and management of internal grants administration standard operating procedures and processes, collaborative workflows, document retention, and data management policies that integrate DAF providers’ systems and integrate consultants and staff roles as needed.
• Initiate and respond to communication with grantees regarding proposals, recommendations, grant agreements, payments, and reports.
• Recommend grants to the foundation’s DAF provider in alignment with Executive Director and trustee-approved grants, and ensure information is correct for processing. Follow up on grant recommendations and processing of grant installments to ensure release and receipt of funds according to partners’ need and contextual reality. 
• Ensure due diligence and approval processes are followed and charitable purpose and compliance requirements are met in line with Panta Rhea’s values - supporting partners to meet requirements rather than using due diligence as a tool for narrowing grant fields.
• Maintain familiarity with US IRS rules and regulations, as they pertain to the grantmaking process, for private foundations and for grantees - and make suggestions to reflect changes to the compliance environment.
• Serve as an internal expert on grantmaking regulations and processes in Panta Rhea’s regions of interest, maintaining familiarity with the legal and fiscal philanthropic policies and practices in the countries where our partners function.

Grantee Partner and Strategic Support (35%)

• Provide guidance to grantees on the application and reporting process, supporting grantees to navigate Panta Rhea’s processes with culturally relevant, values-based support that balances compliance with relational support.
• Accompany grantee partners to remain up-to-date and connected to their work, maintain bilateral communication through the full grant cycle.
• Provide data, qualitative and quantitative information, as well as regular analysis, to support ongoing strategy, regional planning, and monitoring / evaluation processes. This includes drafting / consolidating data-based reports to inform our strategy, processes and grantee engagement.

Strategy and Planning Support (15%)

• Contribute to foundation-wide meetings and activities, including staff and board meetings, retreats, training, planning, and strategy sessions. 
• Coordinate board docket preparation process, as needed with programmatic staff, leadership team, and the Board to ensure accurate grant information on dockets, write and review grant and partner summaries, and build clear presentations of both detailed and aggregate grants data to the Board.
• Draft written communications for internal/external use that includes grant data and analysis, research, and context on our work, and contribute to communicating PRF’s grantmaking approach in regional and funder spaces.
• Support with scheduling, agenda setting, taking notes, providing integral information, trouble shooting and additional partner engagement across meetings, site visits, and other virtual and in-person events.

Qualifications and Experience

The successful candidate for this position will bring the following:

• Strong experience and contextual knowledge in international grants management, particularly US-based grant making from US DAF and other financial mechanisms with a focus on the Caribbean and Americas
• Understanding of philanthropic fiscal, legal and compliance systems across the Caribbean and Americas, with a high attention to detail for issue spotting and ability to propose appropriate solutions that are values-aligned and supportive of our community partners.
• Strong proficiency in data review and analysis, and synthesizing complex operational and financial data into clear, actionable reports and learnings. 
• Comfort in contributing to budget development and the grant / financial forecasting process
• Strong organizational and project management skills; an ability to track, manage,and communicate varying tasks and projects with different levels of priority and urgency
• Deep commitment to Panta Rhea’s values and strategy, with roots in climate, food and economic justice and / or human rights  frameworks and movement building particularly in the Caribbean and Americas
• Excellent relationship building skills, with an ability to build rapport and trust across power dynamics and cultural difference
• Experience working with Google Suite, Microsoft tools, AI, and grant management / database systems (Salesforce, Airtable, Fluxx, GoodGrants, etc.)
• Fluency in English and Spanish required

The salary range for this full-time position is $74,000 – $133,000 USD. Individual pay is determined by the candidate's specialized skills, experience, and internal equity.  Panta Rhea offers competitive, location-specific benefits packages designed in compliance with local requirements and to support our team members' well-being.

Panta Rhea Foundation is an equal opportunity employer. We are committed to providing equal employment opportunities for all applicants and employees regardless of race, color, religion, creed, gender, national origin, ancestry, marital status, sexual orientation, age, citizenship status, physical or mental disability, medical condition, or status as a veteran. Employment decisions are based on merit, qualifications, abilities, and business needs.