PACE Design and Construction Construction Project Assistant & Office Assistant Hyattsville, MD · Full time Company website

Apply for Construction Project Assistant & Office Assistant

Key Responsibilities:

Construction Project Coordination:

1. Collaborate with the project manager in coordinating procurement orders, ensuring timely review and approval to uphold project schedule deadlines.
2. Accurately input project expenses and receipts into project management software, maintaining precise financial records.
3. Manage the receipt of shipments and coordinate their timely delivery to job sites, aligning with project schedules and requirements.
4. Prepare comprehensive job binders containing essential project documentation and specifications, ensuring all relevant information is readily accessible to project stakeholders.
5. Assist in facilitating a smooth transition from the pre-construction phase to the construction phase, ensuring all necessary preparations and documentation are completed in a timely manner.
6. Provide extensive administrative support throughout the construction process, including but not limited to document management, scheduling, and coordination of meetings and appointments.

Office and Shop Administration:

1. Assist the office manager in handling administrative tasks, including inventory management of office supplies and maintenance of organized records.
2. Facilitate effective communication between the office, field staff, subcontractors, and vendors to uphold construction protocols and contractual agreements.
3. Handle incoming correspondence, calls, or inquiries from the call center related to leads or clients, providing prompt and professional assistance to address their needs and inquiries.
4. Maintain meticulous records of subcontractors, ensuring that all certificates of insurance for general liability and workers' compensation insurance are current and compliant with project requirements.
5. Collaborate with the accounting department to support bookkeeping and data entry of overhead expenses, working closely with the project accountant to ensure accurate financial records are maintained.

Additional Responsibilities:

• Coordinate with external vendors and service providers to arrange necessary services and supplies, fostering strong relationships to support project objectives and timelines.
• Assist in the preparation of project reports, presentations, and other documentation as needed, contributing to effective communication and transparency throughout the organization.
• Provide general office support as required, including but not limited to filing, scanning, copying, and other clerical tasks to maintain an organized and efficient work environment.
• Continuously seek opportunities for process improvement and optimization within both construction and office operations, contributing to the overall success and growth of the organization.

If you're ready to embark on a dynamic role that blends construction project coordination with office/shop administration, we encourage you to apply and become an essential part of our team dedicated to revitalizing historic row homes in Washington DC.

Qualifications:

• Associate's Degree or in Pursuit of a College Degree or Career Certificates in business administration, project management, or a related field is preferred.
• Previous experience in an administrative or project coordination role is beneficial but not required.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and willingness to learn project management software.
• Experience with Asana, Google Suite, Quickbooks Online, and BuilderTrend is a plus but not required.
• Ability to follow established procedures and checklists.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Knowledge of local building codes and permitting processes is a plus.

How to Apply:

To apply, please submit your resume and a cover letter detailing your relevant experience and why you are interested in joining PACE Design & Construction.

Job Type: Full-time

Salary: $20.00 – $25.00 an hour (depending on experience)

You can earn great benefits and bonus potential with this position.

Benefits:

- 401(k)

- Medical insurance

- Sick leave

- Vacation

- Paid holidays

Address: Hyattsville, MD, USA

Industry: Construction

PACE Construction is an equal-opportunity employer and prohibits discrimination and harassment. We value diversity and inclusion in our workforce and comply with all applicable federal, state, and local laws.